Office Administration Assistant - Part-time

Chilmington Green Primary School, Ashford

• Ref:KCC886-2093-186S
• Posted:12/06/2026
• Pay:KSB FTE £25,126 (pro rata £21,900)
• Start Date:September 2026
• App Close Date:28/06/2026 at 23:45
• Interviews:To be Arranged

Advert

We are seeking a friendly, organised and dependable Administration Assistant to join our office at Chilmington Green Primary School. You will be the first point of contact for parents, pupils and visitors and provide essential administrative support that keeps the school running efficiently and safely. This is a busy, varied role that contributes directly to pupil welfare and the smooth operation of the school. 

Key Responsibilities 

Serve as first point of contact (reception, phone, email), presenting a professional, welcoming presence that reflects the Trust’s values. 

• Control site access in line with safeguarding procedures: sign in visitors, check ID where required, issue passes and report concerns to the DSL. 

• Manage the school inbox and telephone triage; forward messages and ensure response-time expectations are met. 

• Maintain and update MIS and paper records (admissions, contacts, medical, attendance) accurately and in line with data-protection requirements. 

• Monitor attendance and late arrivals; contact parents/carers, log reasons and escalate safeguarding or persistent absence concerns. 

• Prepare and distribute routine communications (letters, newsletters, emails) that uphold the school’s standards. 

• Maintain records to the school’s retention schedule and support the Trust’s data-protection expectations. 

• Undertake required training and follow all school policies, including safeguarding and health & safety. 

What We’re Looking For 

• Recent experience in a busy reception or administrative role (school experience desirable). 

• Good IT skills (Microsoft Office) and willingness to learn the school MIS. 

• Strong communication and customer-service skills; a calm, professional manner, and the ability to work collaboratively within a team. 

• Excellent organisation, attention to detail and ability to prioritise competing tasks. 

• Discretion, integrity and commitment to confidentiality. 

Position Details

• Working pattern: Monday to Friday  8:00am - 4pm (37 hours per week)
• Term time only working plus 5 days during school holidays (days will be agreed in advance with line manager)
• Training: Training and development days may be off site at other schools therefore willingness to travel for these days and access to transport is essential

Information about the school

Location: Ashford, Kent UK Chilmington Green Primary School is a growing primary school on the new Chilmington Green development in Ashford. Opening in 2018 in a temporary building before moving into a state-of-the-art building in 2021. Pupil numbers are growing rapidly, currently standing at 260 pupils. We would encourage any applicant to visit the school for a tour. It is operating at one form entry in Key Stage One and Lower Key Stage Two and will eventually allow two forms of entry, as 60 Year R pupils join the school each year. The school nursery has a dedicated space for children aged 2 - 4 years old. The school also includes a Specialist Resource Provision for up to 14 pupils who have an Education Health Care Plan for Autistic Spectrum Disorder.

About Us:

At The Stour Academy Trust, we believe in unlocking the full potential of every student. Our commitment to excellence in education is reflected in our diverse family of schools, where innovation, collaboration and student success are at the heart of everything we do. Our pedagogical model combined with the intentional deployment of technology helps us deliver personalised learning in an enabling environment. Technology accelerates our progress rather than drives our vision.

For more information, please visit the school’s website: www.chilmingtongreen.kent.sch.uk For more information about The Stour Academy Trust, please visit the Trust website: www.thestouracademytrust.org.uk

Job Contact Information

• Name:HR
• Address:Park View, Sturry, Kent, CT5 0NR
• Telephone: 01227 931560
• Email: recruitment@stouracademytrust.org.uk

Documents

Below are documents that have been added to this vacancy.

• Job Description
• Person Specification