Administration Assistant - Term Time

Swale Academies Trust

• Ref:KCC-F54-124-S
• Posted:02/06/2026
• Pay:£25,316 - £26,378 FTE (£14,399 - £15,003 Pro Rata)
• Start Date:September 2026
• App Close Date:11/06/2026 at 15:00
• Interviews:17th June 2026

Advert

• 5 hours per day, Term time only
• Based at Head Office in Sittingbourne

Swale Academies Trust has an exciting opportunity for an Administration Assistant to join our Central Services team based at Ashdown House in Sittingbourne. We are looking for a professional, highly organised, and adaptable individual to provide vital support to the Company Secretary, Trust Executives, and our wider Central Services.

This is a versatile and essential role that offers a unique insight into the governance and operational heart of the Trust. Your key responsibilities will include:

• Company Secretary & Governance Support: Assisting with policy tracking, website compliance, and maintaining critical registers for Director business interests as well as data protection impact assessment records.
• Information Management: Managing the initial intake and progress tracking of Freedom of Information (FOI) and Subject Access Requests (SARS).
• Meeting & Panel Coordination: Organising hearings and panel meetings, including preparing sensitive paper evidence packs.
• Central Services Hub: Acting as the first point of contact for visitors, managing the Trust’s main and recruitment email inboxes, and organising meeting room logistics.
• Recruitment Liaison: Supporting the HR Recruitment Officer with vacancy adverts, job descriptions, and pre-employment matters.

The successful candidate will be a proactive team player with a "can-do" attitude and the ability to maintain absolute confidentiality when handling sensitive information. You must be comfortable working in a fast-paced environment where priorities can shift rapidly, ensuring high standards of diplomacy and accuracy at all times. Proficiency in Google Suite and excellent record-keeping skills are highly desirable for this role.

If you are a hardworking individual who thrives on variety and is committed to supporting the success of our school communities, we would love to hear from you.

Further details of the post can be found in the accompanying recruitment pack

This is an exciting opportunity to join our organisation. In return, we offer a stimulating, supporting, and rewarding working environment, where all staff are valued and where you will have the opportunity to access a range of excellent professional opportunities to support your progression.

If you are interested in this post and require further information or would like an informal discussion regarding the role, please contact Liz Bruce, Company Secretary, for an informal discussion regarding the post by email: liz.bruce@swale.at or telephone 01795 426091.

We are happy to discuss any support you may need during your application process as part of our reasonable adjustment approach.

In accordance with current GDPR compliance we will not keep any details / application forms on file once the position is filled.

Applications will be considered upon being received. Interviews may take place prior to the closing date.

Swale Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.  This post is exempt from ROA and will require an enhanced DBS disclosure

Swale Academies Trust schools will conduct an online check of shortlisted candidates in line with the Keeping Children Safe In Education guidelines.

Information about the trust

Since its creation in September 2010 Swale Academies Trust has become a strong and successful school improvement service, specialising in taking schools in Ofsted category and turning them into good schools. A glance at the most recent Ofsted reports for Westlands Primary School, Meopham School, The North School, Regis Manor School and The Sittingbourne School, will all point to the effectiveness of the Trust in bringing about change and providing and enabling excellent leadership. First and foremost Swale Academies Trust is about the provision and development of high quality leadership and management.

We don’t seek to develop clone schools that deliver education in a regimented manner. Rather, we value the development in our schools of a spirit of enquiry and action research that provides the best possible education that is right for pupils in a local setting. We do however collectively value and strive for all pupils to produce beautiful work which showcases their development over time of which they, their teachers and support staff and parents can be really proud. We are proud of our schools and we strive for a sense of shared pride in the achievements of all of our students.

Our ambition is driven by enabling schools and children to succeed. We have a wide range of excellent and highly accomplished senior leaders who lead with a sense of purpose, charisma and a set of shared values. The Trust is fortunate to be overseen by a Board of Directors who share leaders’ values and who provide the highest quality challenge and support.

Job Contact Information

• Name:HR Team
• Address:Swale Academies Trust,
  Ashdown House,
  Johnson Road,
  Sittingbourne,
  Kent,
  ME10 1JS
• Telephone: 01795 426091
• Email: recruitment@swale.at

Fax:

Documents

Below are documents that have been added to this vacancy.

• Recruitment Pack