School Office Manager - Full-time/Part-time

Coxheath Primary School, Maidstone

• Ref:KCC886-2677-245S
• Posted:27/03/2026
• Pay:Kent Scheme D £27,904-£29,020 FTE (Actual £24,542)
• Start Date:Term 5
• App Close Date:20/04/2026 at 08:00
• Interviews:23 April 2026

Advert

Join Our Team as an Office Manager!

We’re looking for a skilled and enthusiastic Office Manager to join our vibrant primary school community.

If you thrive in a fast-paced environment where every day brings something new, this could be the perfect role for you.

About the Role

Our administration and office team is the heartbeat of the school. As Office Manager, you will play a pivotal role in ensuring our administrative systems run smoothly, enabling staff to focus on providing exceptional education and pastoral care.

You’ll be the welcoming face of our school—professional, warm and aligned with our values. This varied position includes managing day‑to‑day office operations, supporting admissions and attendance, overseeing key processes, and leading a small, dedicated team.

We’re looking for someone who communicates brilliantly, stays calm under pressure, and brings outstanding organisational skills to a busy and rewarding setting.

Hours: Monday to Friday, 37 hours per week, term‑time only plus one additional week (39 weeks per year).

 Are You…

• Highly organised with excellent attention to detail?
• Calm, composed and able to work confidently under pressure?
• Deadline‑driven, proactive and solution-focused?
• Someone who works with energy, pace and initiative?
• A supportive team player who can lead and work independently?

Key Responsibilities Include:

• Leading the school office and line‑managing administrative staff
• Overseeing administrative systems, communication and record‑keeping
• Undertaking Year R admission processes and in-Year Admissions
• Completing the School Census
• Managing enquiries from parents, visitors and external agencies
• Maintaining accurate data, reports and confidential records
• Liaising with the Trust central team to update the Single Central Record in line with safeguarding requirements
• Supporting financial and resource administration
• Ensuring the reception area is welcoming, professional and well-presented

 We’re Looking for Someone Who:

• Has strong administrative or office management experience (school experience desirable but not essential)
• Is highly organised, proactive, and able to multitask
• Communicates professionally with pupils, parents, staff and visitors
• Has excellent IT skills and attention to detail
• Can lead, support and motivate others
• Understands confidentiality and safeguarding responsibilities
• Is friendly, calm and solution‑focused

Why Join Coppice Primary Partnership?

• excellent professional development opportunities
• supportive, enthusiastic and dedicated colleagues
• a positive, challenging and rewarding working environment
• supportive parent community
• annual flu vaccination offered to all staff
• a family-first approach, ensuring you don't miss important family events
• free wraparound care for primary-aged children attending trust schools (including holiday play schemes when staff are working)
• access to Kent Rewards discounts, cashback and vouchers
• optional school and trust-wide social events throughout the year
• a modern, well-equipped school with excellent outdoor learning opportunities

Interested? We’d Love to Hear from You!

To find out more, please see the Job Description, Person Specification and Application Form or contact the school directly on 01622 745553 to discuss the role or arrange a school visit.

Information about the school

Coxheath Primary School is a vibrant and thriving 2-form entry primary school, located on the outskirts of Maidstone, with a dedicated team of approximately 70 staff members. We are proud to be part of the Coppice Primary Partnership, which also includes Loose Primary School and St. Katherine’s School and Nursery. This partnership is invaluable, providing a wealth of exciting career opportunities for staff and offering excellent support and professional development.

At Coxheath Primary, we foster a culture of high expectations where all pupils are encouraged to take pride in their achievements. An Ethic of Excellence is at the heart of everything we do, and our school community is united in its commitment to promoting the highest standards across all areas of school life. Our school is highly sought-after and oversubscribed, with waiting lists in most year groups, reflecting the strong reputation we have within the local community.

Job Contact Information

• Name:Mrs Karen Francis
• Address:Stockett Lane, Coxheath, Maidstone, Kent, ME17 4PS
• Telephone: (01622) 745553
• Email: karenfrancis@coppicepp.org

Fax: (01622) 746986

Documents

Below are documents that have been added to this vacancy.

• Job Description - School Office Manager