Pupil Administration Officer - Full-time/Part-time - Special Needs Position

Nexus Foundation Special School, Tonbridge

• Ref:KCC886-7051-647S
• Posted:19/01/2026
• Pay:Kent Scheme D
• Start Date:Immediate
• App Close Date:30/01/2026 at 09:00
• Interviews:Week commencing 2nd February 2026

Advert

Pupil Administration Officer

Nexus School is seeking a highly organised and proactive Pupil Administration Officer to join our supportive and dedicated team. This role plays a key part in ensuring smooth and effective pupil administration across the school, with significant involvement in Education, Health & Care Plans (EHCPs), care plans and family liaison.

This is a fast-paced and varied position, suited to someone with excellent communication skills, strong administrative experience and the ability to work confidently with a range of professionals, pupils and families.

About Nexus School

Nexus School is a welcoming and ambitious special school for pupils aged 4–19 with a range of learning needs. We value collaborative working, multi-agency partnership, and positive relationships with families throughout a child’s journey with us.

Key Responsibilities

The successful candidate will:

• Act as a key point of contact for Kent County Council SEN Department

• Organise and minute pupil-related meetings such as Annual Reviews/EHCP meetings and transition reviews

• Prepare, track and collate documentation related to EHCP Annual Reviews

• Support the administration of care plans and maintain relevant trackers

• Provide information, guidance and support to parents, carers, and external agencies

• Offer administrative support to teaching staff for pupil meetings and transition processes

• Engage in multi-agency working with the Local Authority, NHS, Social Services and other partners

What We’re Looking For

We are looking for someone who:

• Has strong organisational and administrative skills

• Works with accuracy, efficiency and confidentiality

• Can manage a busy diary and prioritise workload

• Communicates professionally with pupils, families, staff and outside agencies

• Can minute meetings to a high standard and track resulting actions

• Is proactive, flexible and able to work under pressure

• Has strong IT skills, including Word, Excel and school management systems (SIMS desirable) 

• Ability to work at either our Tonbridge or Wouldham sites when required

Experience of working in a school setting and/or with EHCP processes is desirable, but not essential for the right candidate with strong transferable skills.

Safer Recruitment Statement

Nexus School is committed to safeguarding and promoting the welfare of children and young people. All posts are subject to an enhanced DBS check, online search, and satisfactory references.

In line with KCSIE 2025 guidance, as part of the shortlisting process, Nexus reserves the right to conduct an online search on shortlisted candidates as part of our due diligence and to share any pertinent information found concerning a candidate’s suitability to work with children with the Headteacher

How to Apply

Please apply via Kent Teach by completing the online application form. CVs will not be accepted.

For more information about Nexus School, please visit our website: www.nexusschool.org.uk

Information about the school

Nexus : the school where excellence meets opportunity.

Nexus is an ambitious school for children and young people aged 4-19 with profound, severe and complex needs, many of whom have a diagnosis of autism.

With currently 300+ pupils on roll, we continue to expand our provision and pupil numbers providing wonderful opportunities for our teaching and learning with a wide range of staff development routes.

Nexus invests in employing the best staff and in training them to achieve. We strive to engage staff who are self-motivated, professional and ambitious.

Nexus also has a small 40 student satellite provision in Wouldham

Job Contact Information

• Name:Nicki Riddle - Personnel
• Address:Upper Haysden Lane, Tonbridge, Kent, TN11 8AA
• Telephone: 01732 771384
• Email: personnel@nexusschool.org.uk

Documents

Below are documents that have been added to this vacancy.

• Child Protection Policy
• Job Description - Pupil Admin Officer