Administration Officer - Term Time

The Whitstable School, Whitstable

• Ref:KCC886-4091-554S
• Posted:27/11/2025
• Pay:£26,319 - £28,004 FTE (£20,957 - £22,299 Pro Rata)
• Start Date:6th January 2026
• App Close Date:07/12/2025 at 12:00
• Interviews:w/c 8th December 2025

Advert

• 35 hours per week, Term Time Only (38 weeks)

To be responsible directly to the school Office Manager for the efficient operation of administration functions of the school. The post holder has day to day contact with the Headteacher, staff, pupils, parents and Governors, as well as staff from Swale Academies Trust, other agencies, other schools, the local community and representatives of a wide variety of goods and services.

Main duties and responsibilities (Accountabilities):

• Administration and filing
• Monitoring admin inboxes and provide a first point of contact
• Management of calendars, including calendars for the Head Teacher
• Effectively communicate with parents
• Administering school parentpay and pupil data systems
• Perform daily clerical tasks, including dealing with emails, post & messages
• Undertake a range of secretarial duties as directed by the Office Manager
• Assist in maintaining the Team’s central filing system
• Assist in maintaining and updating pupil files
• Deal with any emergency issues in the absence of office colleagues
• Assist to maintain general office systems
• Assist with school photos and vaccinations procedures
• Reception relief cover, where required
• Organise tours/coffee mornings as required
• To carry out other duties as requested by the Office Manager 

Full details of the requirements of the post can be found in the accompanying recruitment pack.

This is an exciting opportunity to join our school. In return, we offer a stimulating, supporting, and rewarding working environment, where all staff are valued and where you will have the opportunity to access a range of excellent professional opportunities to support your progression.

We understand the importance of work-life balance and will give due consideration to requests for flexible working.

We are proud to be an inclusive employer and encourage applications from all qualified individuals.

Join us to benefit from:

• Local Government Pension Scheme
• Enhanced Maternity Pay
• Salary Sacrifice Shared Cost AVC Scheme
• Employee Referral Recruitment Incentive
• Access to training and development
• On-site Parking
• Discounts with local and national retailers
• Employee Assistance Programme 
• Cycle to Work scheme

Ready to join us?

If you are interested in this post and require further information or would like an informal discussion regarding the role, please contact Anna Rimmington, Office Manager, at anna.rimmington@swale.at or 01227 931 300.

Applications should be made via Kent Teach or by submitting a SAT Application Form to tws-hr@swale.at. Please note, we cannot accept CVs.

If you experience any difficulty in completing the application form, please contact recruitment@swale.at or 01795 905989.

We are happy to discuss any support you may need during your application process as part of our reasonable adjustment approach.

In accordance with current GDPR compliance we will not keep any details / application forms on file once the position is filled.

Applications will be considered upon being received. Interviews may take place prior to the closing date.

Swale Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.  This post is exempt from ROA and will require an enhanced DBS disclosure.

Swale Academies Trust schools will conduct an online check of shortlisted candidates in line with the Keeping Children Safe In Education guidelines.

Information about the school

The Whitstable School, under the stewardship of its Headteacher Mr Alex Holmes, is charting an ambitious course towards excellence while ensuring inclusivity every step of the way. As a new era unfolds, the school stands ready to redefine its role in the community – not merely as an educational institution but as a hub of innovation, opportunity and personal growth.

Situated in the heart of Whitstable, Kent, the secondary school’s fresh vision aims to cater to the needs of its current students, as well as inspire future generations of prospective students.

At the heart of Mr Holmes’ vision is a commitment to provide a holistic educational experience – one that recognises the diverse talents and aspirations of every student. Central to this ethos is the belief that academic achievement should be complemented by a robust creative and vocational pathway. Thus, the school is expanding its GCSE offerings to include construction and bolstering its investment in science, technology, engineering and mathematics enrichment.

The Whitstable School is also broadening its A-level curriculum, introducing a suite of exciting new qualifications to accommodate the evolving needs of its student body, while a partnership agreement with Football Futures underscores the school’s dedication to nurturing regional football talent.

Acknowledging the impact of extracurricular activities, Mr Holmes has introduced new roles such as Enrichment Coordinator, aimed at diversifying the range of trips and rewards available to students. This commitment to broadening horizons and celebrating success extends to the very fabric of the school’s culture, with an emphasis on fostering a supportive environment where every student can thrive.

Through a redesigned curriculum model, The Whitstable School is prioritising the development of leadership skills, ensuring that students across all year groups have the opportunity to lead, inspire and make a tangible impact within their community.

Job Contact Information

• Name:Anna Rimmington
• Address:The Whitstable School, Bellevue Road, Whitstable, Kent, CT5 1PX
• Telephone: 01227 931300
• Email: tws-hr@swale.at

Documents

Below are documents that have been added to this vacancy.

• Recruitment Pack