EHCP Co-Ordinator - Term Time

The Ifield School, Gravesend

• Ref:KCC886-7039-527S
• Posted:25/04/2025
• Pay:Kent Range 5 (£24,040 to £25,002 FTE) pro-rata
• Start Date:May/June 2025
• App Close Date:09/05/2025 at 16:00
• Interviews:TBC

Advert

We have an exciting opportunity to appoint a friendly, enthusiastic and skilled administrator to join our outstanding organisation from May 2025, to fulfil the role of EHCP Co-ordinator. This post is for 37 hours per week, term-time only, Kent Range 5 (£24,040 to £25,002 FTE) pro-rata, depending on experience. Working days will be Monday to Friday and start and finish times will be confirmed on appointment.

The postholder is required to work term-time. In addition, the postholder will receive a payment in respect of their pro rata entitlement to Annual Leave appropriate to their grade, Bank Holidays and the KCC concessionary day. 

The successful candidate should possess GCSE Maths and English (or equivalent), Grade C or above. They must be flexible in their approach to work, well organised, methodical, self-motivated and be able to prioritise their work effectively and efficiently in order to coordinate and execute EHCP statutory deadlines. They must be confident and possess good interpersonal qualities and strong communication skills with the ability to build good working relationships on all levels. This is a pivotal requirement for this post as they will be liaising with the Local Authority, Social Services, The Leadership Team, Teachers, Parents and Carers and other support staff that manage the annual review process. The candidate must be computer literate with a sound knowledge of Microsoft Office and strong excel skills and confident in using Microsoft Teams. Knowledge of Arbor and previous experience of working in a school environment would be advantageous, although not essential as training will be provided.  A flexible nature, meticulous attention to detail and a professional attitude is paramount, with a strong focus on understanding GDPR and the importance of confidentiality and discretion.

The main purpose of the role is to plan, prioritise and administrate the EHC plans and Annual Reviews for pupils and students to ensure that deadlines are fulfilled. They will also initiate proceedings for new pupil and student EHCP’s and amend the final EHCP’s for existing pupils and students.  They will also coordinate Child in Need meetings, liaising with outside agencies. They will also provide support to the wider administrative team and Leadership Team as the need arises.

Experience of the EHCP process and working within an SEN setting are paramount to applying for this post.

The benefits of working at Ifield School are:

• Working within a supportive, friendly and caring environment
• Comprehensive CPD programme
• Supported by a consistently high-quality leadership team
• Entitlement to Kent Rewards, KCC Employee Benefit Scheme
• Enrolment in Local Government Pension Scheme
• A strong focus on Mental Health and Wellbeing with access to resources and services
• A confidential support line which provides free counselling, support/advice on a wide array of areas

For further information about the school, please visit the school website, Ifieldschool.com or contact Gemma Waghorn, HR Lead on 01474-365485.

Ifield School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The post is subject to an enhanced Disclosure Application to the Disclosure and Barring Service and check against the ISA Barred List for children.

Information about the school

Ifield School is a Foundation co-educational school for pupils aged 4 to 19 years of age with Profound, Severe and Complex learning needs, including Communication and Interaction difficulties. The majority of pupils have learning difficulties associated with Autism, Speech, Language and Communication and, in addition, some pupils have complex medical conditions.

Ifield School is federated with King’s Farm Primary School.

Ifield Nursery was established in 2007 and is based at King’s Farm Primary School. It is a joint Early Years provision for pupils aged from 2 to 5 years old. This setting enables the pupils to learn and play alongside their mainstream peers whilst formal assessments are completed and all pupils at the nursery benefit from the resources and facilities that Ifield School offers.

Ifield School has a strong collaboration with North Kent College located 1.9 miles from the school site. 16 – 19 year old students attend Ifield Sixth Form based at North Kent College. LINK stands for “Learning With Ifield and North Kent” and reflects the close working partnership that exists between Ifield School and North Kent College. Students who attend The LINK Centre have a building and resources that have been specifically tailored to support their learning and medical needs. The students follow a highly personalised curriculum within a safe and secure environment and are also able to enjoy the benefits of the college’s restaurant and library facilities. Sixth Form students focus on preparing for adulthood and securing the outcomes identified on their Education, Health and Care Plans. Many of the students leave Ifield’s Sixth Form to attend courses at other colleges of further education or to move into employment.

Ifield School initiated a Post 19 provision in September 2014 as a pilot to focus on learners working towards independence and employability, while strengthening mathematics and English skills. LINK19 College Ltd was formed in January 2018 for 19-25 year olds. LINK19 College is a separate provision to Ifield School, but cohabits the same building as Ifield’s Sixth Form.

Job Contact Information

• Name:Gemma Waghorn
• Address:Cedar Avenue, Gravesend , Kent, DA12 5JT
• Telephone: 01474 365485
• Email: gwaghorn@ifield.kent.sch.uk

Documents

Below are documents that have been added to this vacancy.

• EHCP Co-Ordinator Job Description