Warning - This Vacancy is now Closed!

Office Manager - Term Time

Chilham St Mary's CEP School, Canterbury

  • Ref:KCC886-3138-62S
  • Posted:05/12/2023
  • Pay:KR6 (£23,801 pro-rata)
  • Start Date:As soon as possible
  • App Close Date:13/12/2023 at 13:00
  • Interviews:As soon as possible


Are you an experienced and highly motivated professional seeking an exciting opportunity to make a real impact in a small primary school? Look no further! We are currently seeking a talented and dedicated Office Manager to join our team and contribute to the smooth running of our small village school. Excellent customer service and communication skills are essential.

Candidates will need to be positive, highly confidential with all matters, have a professional attitude, be well organised, highly flexible and have excellent inter-personal skills. They will be the first point of call for all visitors to the school office as well as for any incoming calls and emails. They will also be responsible for the administration functions for the school, including day-to-day finance processing, school admissions, attendance and data management, health & safety and site management.

37 hours per week, term time + 1 week (39 weeks). Monday to Friday 8:30-4:30

Please see the attached job description and person specification for further details of the role.

We wish to appoint someone who has:

  • Experience of working within a busy school office environment.
  • Excellent communication skills, both verbal and written.
  • A friendly, flexible and professional approach, particularly when multi-tasking under pressure.
  • A working knowledge of SIMS and FMS is essential.
  • The ability to prioritise workload to ensure office systems operate efficiently for the smooth running of the school.
  • You will have a positive approach to working with children and a commitment to our safeguarding procedures. 
  • An ability to be strategic and creative
  • Excellent ICT skills

 In return we offer:

  • Ongoing professional development and training
  • A highly supportive and friendly staff team who are passionate about education and developing a nurturing and inclusive environment for all pupils to thrive.

Visits to the school are encouraged before application. Please contact the school office to arrange.

Chilham St Mary’s CE Primary School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Successful candidates will be required to complete an enhanced DBS check.

Chilham St Mary’s CE Primary School will also carry out an online search as part of their due diligence on any shortlisted candidates. This may help identify any incidents or issues that have happened, and are publicly available online, which we might want to explore with an applicant at interview. This information will be kept on file for 6 months, in line with data protection procedures. The panel will ensure we meet our duty under the Equality Act, 2010. Chilham St Mary’s CE Primary School is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status or pregnancy and maternity.


Information about the school

Chilham St. Mary's is a friendly school with a real family atmosphere located in the heart of our historic village. Each child is valued as unique and filled with potential which we seek to nurture and encourage.

We are a small school with 4 classes of wonderful, hardworking children led by a dedicated team of education professionals. We are housed in five beautiful buildings on one site, two of which are Victorian and one dates back to the Tudor era.

We have strong and supportive links with the local community and the church, and we pride ourselves on our strong christian vision and values. The school plays a role in the village Remembrance Service in November and the lighting of the Christmas Tree in the Village Square each December.

We embrace small community rural living with visits to our local fire station and regular visits to the mobile library. We have regular forest school sessions enabling our children to access the curriculum in new and exciting ways. Our Year 6 children take part in a hugely enjoyable residential trip each year and also take part in the annual Cathedral Day organised by the Diocese of Canterbury.

Chilham St Mary’s has a vibrant P.T.A. that organise events and activities throughout the year. The school is also an associate member of the CARE collaboration family of schools.

Job Contact Information

  • Name:Mrs D Cooper
  • Address:School Hill, Chilham, Canterbury, Kent, CT4 8DE
  • Telephone: 01227 730442
  • Email: office@chilham.kent.sch.uk


Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Legislation.