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Administrative Apprentice - Fixed Term

The Viking Academy Trust

  • Ref:KCC-F20-44-S
  • Posted:14/09/2021
  • Pay:National Minimum Wage for Apprentices
  • Start Date:October 2021
  • App Close Date:01/10/2021 at 12:00
  • Interviews:To be confirmed

Schools this job is for


Chilton Primary School is looking for an outstanding Admin Apprentice to join our wonderful office team.

The duties will include:

  • To provide an efficient and professional reception service alongside our resident receptionist - greeting visitors, staff and pupils ensuring they sign in/out in accordance with school procedures
  • Answer enquiries received in person/by phone or via e-mails – responding to queries/relaying messages and acting on instructions as needed and referring on where appropriate
  • Carry out general office duties as directed by the Central Administration Manager and Head of School.
  • Prepare and distribute routine home/school correspondence; maintain copies of all correspondence to parents
  • Receive/open and distribute all incoming mail & deliveries; track circulation of correspondence in school as required
  • Maintain school diary and arrange meetings/room bookings/visits
  • Undertake a range of admin tasks to support the efficient operation of the school
  • Administer first aid (training will be provided)
  • Comply with policies and procedures relating to safeguarding, health, safety and security, confidentiality and GDPR, reporting all concerns to an appropriate person.

Weekly wage


£4.30 per hour

Apprentices are paid for their normal working hours and training including off the job training hours

Minimum Wage Rates

  • Working week

 Total hours per week: 30.00

9:30 am-4.30 pm (1 hour lunch)

  • Expected duration

 18 months-24 months

  • Apprenticeship level

 Advanced Level Apprenticeship: Business & Administration

Course provided by East Kent College

  • Requirements:

Apprentices will require a GCSE 'C' grade or equivalent in English and Maths to fulfill the apprenticeship criteria.

  • Desired Skills:

Great communication skills

Strong IT skills (Microsoft Office)

  • Personal qualities

We are looking for a person who enjoys being part of a team.

You will be able to multi task and pitch in where needed to get the work done

Strong work ethic with good organisation skills and a positive attitude are essential for this role

  •  What you will get from this position

You will get the opportunity to learn in a real-life workplace environment about what it means to be a successful Admin Assistant in a school setting.  You will work in a busy but well organised office surrounded by a caring and experienced team who will help guide you through your apprenticeship journey.  You will receive support from the Central Administration Manager in assisting your workplace learning with regular support meetings to ensure that you able to flourish within your role during the apprenticeship.  You will also receive paid off the job hours to complete your 20% off the job training each week.

We recommend candidates book a tour of the school before applying.  Please contact laura.crompton@vikingacademytrust.com to arrange this.  If you have any questions about the role please do not hesitate to contact Laura Crompton on 01843 597695 (Chilton Primary School)

Information about the trust

The Viking Academy Trust is a primary only, Multi-Academy Trust consisting of three inspirational schools: Upton Junior School, Chilton Primary School and Ramsgate Arts Primary School.

Our One Childhood One Chance philosophy resonates throughout everything we do at the Viking Academy Trust.

The Viking Academy Trust has a dedicated staff team determined in their efforts to ensure all pupils receive a first class educational experience. We combine a broad, challenging, high-quality education with excellent pastoral care and extra-curricular opportunity.

Our aim is to educate our pupils in the broadest sense, offering a firm foundation for life, a challenging but safe environment and a strong community spirit.

Our pupils; staff, parents and governors are proud of their schools - come and see why!

Job Contact Information



Below are documents that have been added to this vacancy.

Our School and all its personnel are committed to safeguarding and promoting the welfare of the children. This post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service.