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Office Administrator - Part-time

Greenvale Primary School, Chatham

  • Ref:MED887-2198-41S
  • Posted:28/04/2026
  • Pay:NJC Medway D2 (4-11) £25,185 - £28,142
  • Start Date:8th June 2026 (or as close to that date)
  • App Close Date:12/05/2026 at 23:00
  • Interviews:Monday 18th May 2026

Advert

At Greenvale our ethos is ‘Nurture – Inspire – Succeed’ and our school visions are based around our 6 Core Values which underpin all that we do and add to the success and inclusive nature of our school:

Respect, Readiness, Resourcefulness, Responsibility, Resilience and Reflectiveness

We are seeking a highly organised, welcoming and efficient Office Administrator to join our school office team for 34.5 hours per week. This is a key role, providing administrative and front‑of‑house support and helping to ensure the smooth day‑to‑day operation of the school. The office is the first point of contact for parents, visitors and pupils, so we are looking for someone who is friendly, professional and approachable.

Main duties and responsibilities: 

  • Act as the first point of contact within school
  • Process all incoming and outgoing mail/emails
  • Preparation of documentation to parents via ParentMail
  • To be responsible for the maintenance of the pupil database via SIMS
  • Update the school website 

The successful candidate will have: 

  • Proven experience of working in a busy admin or office role
  • Excellent communication and interpersonal skills, with the ability to build effective relationships with all members of the school community.
  • Exceptional organisational skills with the ability to manage a varied workload, prioritise tasks and work to deadlines.
  • A high level of attention to detail and accuracy.
  • Ability to act with tact, discretion and confidentiality.
  • Proficiency in Microsoft Office and experience of SIMS is preferred.
  • An understanding of Data Protection and GDPR.

Greenvale Primary School is committed to recruiting with care and safeguarding and promoting the welfare of children and young children and young people and expects all staff and volunteers to share this commitment. All offers of employment are subject to an Enhance DBS check, satisfactory references and where applicable, a prohibition from teaching check. This post is exempt from the Rehabilitation of Offenders Act 1974. 

An application form and Job Description can be found on our website under ‘About Us’, ‘Vacancies’ or obtained from the school: c.saunders@greenvale.medway.sch.uk

Our Safeguarding and Child Protection Policy and Recruitment of Ex-Offenders Policy can also be obtained from the school office upon request or from our website: https://www.greenvale.medway.sch.uk/

In line with current KCSIE guidance, as part of the shortlisting process, the school reserves the right to research shortlisted candidates on social media and the internet as part of our due diligence. The recruitment panel may take this information into consideration during the recruitment process. Any information will be treated as confidential and will only be used in relation for the post for which you have applied for.

Information about the school

Come and join our amazing school!

Pupils talk about their inclusive and welcoming school with great joy and enthusiasm. As one pupil commented to inspectors, ‘You will love it here too!’ Ofsted report November 2023.

Greenvale Primary School is a growing primary school in the heart of our local community in Chatham. Rated ‘Good’ in November 2023, we are lucky to have a staff of wonderfully inspiring and dedicated teachers, teaching assistants and support staff, who not only have high expectations in all areas of the curriculum, but are also supportive of every child's needs. We aim to ensure that our children have a 'can do' attitude towards learning, through an environment that enables them to feel happy, safe, valued and secure as they grow, learn and develop. We strive for a life-long love of learning.

Job Contact Information

Fax: 01634 819 823

Documents

Below are documents that have been added to this vacancy.

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We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Education.