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Exams Manager (With Responsibility for Data & Timetabling) - Full-time

Ripplevale School and College - Rochester, Rochester

  • Ref:MED887-6006-186S
  • Posted:26/03/2026
  • Pay:£32,151 Actual Salary (£35,954 FTE)
  • Start Date:ASAP
  • App Close Date:14/04/2026 at 09:00
  • Interviews:TBC

Advert

Hours: Full time, permanent, term time only + 4 weeks.
Salary: £32,151 Actual Salary (£35,954 FTE)
 
Your new school
Ripplevale School and College, is a thriving independent special school, for 170 students aged 6 to 25 years old, located in the historic town of Rochester. As part of the Ripplevale family of schools, we provide a holistic, child centred approach to meeting the needs of our students, most of whom have an Education and Health Care Plan. Identified needs may include ASC, dyslexia, speech, language and communication difficulties, DCD, sensory, and high levels of anxiety.
 
Your new role
As the Examinations Manager with responsibility for Data and Timetabling, you will take the lead on the organisation, administration and secure delivery of all internal and external examinations. You’ll act as the school’s key liaison with awarding bodies and the JCQ, ensuring full compliance before, during and after exam periods.
 
Your responsibilities will include:
  • Overseeing the secure receipt, storage and dispatch of exam materials
  • Managing candidate registrations, exam timetables and conflicts
  • Recruiting, training and managing teams of invigilators
  • Ensuring appropriate access arrangements in collaboration with the SENCO
  • Handling all logistics, rooming and staffing for exam sessions
  • Managing results day processes and distributing certificates
  • Leading on maintenance of the school’s MIS (Arbor) and progress‑tracking systems to ensure data accuracy
  • Producing data reports for SLT and overseeing reporting to parents
  • Building and maintaining the school’s annual timetable, balancing staff specialisms, rooming needs and complex therapy/intervention schedules
  • Managing mid‑year timetable adjustments in line with evolving student needs
  • Undertaking relevant training and supporting others involved in the examinations process
This is a varied, high‑impact role with significant responsibility, ideal for someone who thrives in a fast‑paced educational environment.
 
What you’ll need to succeed
You’ll bring a strong blend of organisational skill, accuracy and confidence working with sensitive information. Experience in exam administration or school/college settings will be key, alongside:
  • Experience managing examinations, invigilators and administrative processes
  • Knowledge of JCQ and awarding body regulations
  • Proficiency with MIS systems (ideally Arbor) and handling data sets
  • Excellent communication and interpersonal skills
  • Strong planning, time management and the ability to meet multiple deadlines
  • Ability to work calmly under pressure and maintain confidentiality
  • A flexible, solutions‑focused approach and the ability to work independently and as part of a team
 
While no specific qualifications are required, training or prior experience in exam administration, MIS use, or compliance with awarding body regulations would be highly advantageous.
 
Safeguarding recruitment statement
Ripplevale School Rochester is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. An enhanced DBS check is required for all successful applicants. Ripplevale School Rochester is required to conduct online searches about you as part of their shortlisting process in accordance with Keeping Children Safe in Education guidance.

Information about the school

Ripplevale Rochester is an independent specialist provision for students aged 6 to 25 who have been diagnosed with various needs, which may include ASD, dyslexia, speech, language and communication difficulties, DCD, sensory, social, emotional and other learning difficulties along with high levels of anxiety. The school is set in an historic Medway town and enjoys the outstanding community facilities and links that the towns of Chatham and Rochester have to offer.

Ripplevale provides a holistic child centred approach to education underpinned by our team of 98 Teachers, Teaching assistants, Administrators and Therapists, all working in a caring and nurturing environment, with a common belief that all students have the opportunity to make progress and experience success everyday, in a safe, caring, nurturing and secure environment.

Our site boasts well-resourced classrooms, small class sizes, music and drama facilities, Science labs, Therapy rooms, amazing vocational teaching areas such as our hair and beauty studios, a coffee shop, catering kitchens, as well as numerous areas for children to have fun and enjoy social times. Staff are both welcoming and friendly at this independent school and there is a collaborative approach where resources and best practices are shared.

Job Contact Information

  • Name:Brett Coventry
  • Address:13 New Road, Rochester, Kent, ME1 1BG
  • Telephone: 020 3818 7040
  • Email: ripplevale@hays.com

Documents

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We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Education.