Office Manager - Term Time

St Mary of Charity CEP School, Faversham

• Ref:KCC886-2051-94S
• Posted:24/03/2026
• Pay:£26373 (Approx £22886 actual salary per annum)
• Start Date:01/06/2026
• App Close Date:20/04/2026 at 17:00
• Interviews:28/04/2026

Advert

Are you an organised, confident and people‑focused professional looking for a rewarding role at the heart of a school community? We are seeking a School Office Manager to lead our busy school office at St Mary of Charity CofE Primary School to ensure the smooth and efficient running of our administrative services.

As the first point of contact for parents, visitors and stakeholders, you will be an ambassador for our school—warm, professional and committed to our values. You will manage day‑to‑day office operations, oversee key administrative processes, support admissions and attendance, and lead a small administrative team. This is a varied and fast‑paced role that requires excellent communication, strong organisational skills and the ability to remain calm under pressure.

This post is for 37 hours per week, Monday to Friday, term time only plus one week (39 weeks).

Key responsibilities include:

• Leading the school office and line‑managing administrative staff
• Overseeing administrative systems, communication and record‑keeping
• Supporting admissions, attendance and new‑pupil processes
• Managing enquiries from parents, visitors and external agencies
• Coordinating events such as parents’ evenings and school trips
• Maintaining accurate data, reports and confidential records
• Regularly communicating and updating the Single Central Record (SCR) in line with statutory safeguarding requirements via the Trust central team
• Supporting financial and resource administration
• Ensuring the reception area provides a welcoming, professional environment

We are looking for someone who:

• Has strong administrative experience (school experience desirable but not essential)
• Is highly organised, proactive and able to multitask
• Communicates professionally with pupils, parents, staff and visitors
• Has excellent IT skills and attention to detail
• Can lead and support others in a positive way
• Understands the importance of confidentiality and safeguarding
• Is calm, friendly and solution‑focused

What we offer:

• A supportive, welcoming school community
• Opportunities for training and professional development
• A varied role where no two days are the same
• The chance to make a real difference to the running of the school

We warmly encourage visits to the school. To arrange a tour or an informal conversation, please contact the school office.

St Mary of Charity CofE Primary School is committed to safeguarding and promoting the welfare of children and young people. All staff are expected to share this commitment. The successful candidate will be required to follow the relevant safeguarding procedures, including Keeping Children Safe in Education (KCSiE) guidance, and will be subject to an enhanced DBS check and satisfactory references.

We encourage early applications and reserve the right to close this vacancy early if a suitable candidate is found.

All applications to be made via My New Term.

Information about the school

St. Mary of Charity C of E Primary School is a 1 form entry Church of England Primary School in the heart of Faversham, serving the local community. The school is part of Aquila, The Diocese of Canterbury Multi Academy Trust (www.aquilatrust.co.uk). The school has a hard working, friendly and committed staff team and an active Governing Body. We are an inclusive school that encourages children to be curious, passionate, ambitious and courageous, making excellent use of our close links to Faversham to enhance our curriculum offer for all pupils. We are committed to ensuring that all members of our community reach their potential which includes strong CPD practises for all staff. The school has been judged Good with Outstanding Early Years Provision in July 2025 and successfully lives up to its foundation as a church school with notable strengths (SIAMs May 2025).

St Mary of Charity C of E Primary School is committed to safeguarding children and promoting the welfare of children and young people and expects all trustees, staff and volunteers to share this commitment. All successful candidates will be subject to an Enhanced Criminal Record Disclosure from the Disclosure and Barring Service along with other relevant employment checks, online recruitment checks and overseas criminal background checks, where applicable. All new trustees, employees and volunteers will be required to undertake safeguarding training on induction which will be regularly updated in line with statutory guidance.

Job Contact Information

• Name:Mrs Louise Rowley-Jones
• Address:Orchard Place, Faversham, Kent, ME13 8AP
• Telephone: (01795) 532496
• Email: office@smcs.aquilatrust.co.uk

Fax: 01795 591052

Documents

Below are documents that have been added to this vacancy.

• Job Description and Person Specification