Receptionist / Administrative Assistant - Part-time

Barham CE Primary School, Canterbury

• Ref:KCC886-3120-65S
• Posted:26/02/2026
• Pay:Kent Scheme B (£25,126 pro rata)
• Start Date:Immediate
• App Close Date:12/03/2026 at 11:00
• Interviews:19th March

Advert

Receptionist / Administrative Assistant

Location: Barham Church of England Primary School, Valley Road, Barham CT4 6NX
Contract: Part-time, Term-Time Only
Hours: 8.30am to 1pm, 22.5 hours a week for 40 weeks a year
Reports to: School Business Manager / Headteacher
Grade/Salary Range: Kent Scheme B - £25,126 pro rata

We have a vacancy for an assistant to provide a warm, welcoming, and efficient front-office service for pupils, parents, staff, and visitors. The Receptionist/Admin Assistant will support the School Business Manager and Office Manager with the smooth daily running of the school office by delivering high‑quality administrative support and ensuring that communication and safeguarding procedures are followed at all times.

Key Responsibilities

Front of House

• Act as the first point of contact for all visitors, parents, and contractors, ensuring a friendly and professional welcome.
• Handle incoming telephone calls, emails, and enquiries, directing them appropriately or responding where possible.

Administrative Support

• Help maintain accurate pupil records, contact details, and attendance information using the school’s MIS (Arbor).
• Support the administration of admissions, leavers, and transition processes.
• Help prepare letters, newsletters, and general correspondence.
• Assist with photocopying, filing, scanning, and maintaining organised office systems.
• Support the coordination of school events, parent evenings, trips, and clubs.

Finance

• Assist with organising and keep track of payments for clubs and trips and wraparound care fees.
• Ensure that all orders are processed correctly on FMS6 (Finance System) and on time to avoid causing the school unnecessary expense.
• Maintain accurate records for the school Voluntary Fund (excel spreadsheet recording income from Arbor, bank transfers, cash and any expenses paid by cheque).
• Update payments of clubs on trips on Arbor.  Chasing where necessary.
• Help manage stock levels of stationery, medical supplies, and classroom resources and processing invoices for the same.
• Help manage uniform stock, packaging up orders, making sure payments are received.

Safeguarding & Confidentiality

• Follow all safeguarding policies and procedures and report concerns appropriately.
• Maintain confidentiality and handle sensitive information in line with GDPR requirements.

Person Specification

Essential

• Good general standard of education holding GCSE Maths and English Grade C/7 or above or equivalent.
• Excellent communication and interpersonal skills.
• Strong organisational abilities and attention to detail.
• Ability to multitask in a busy environment.
• Competent in the use of Office 365 and school management systems (training available).
• Warm, calm, and child‑friendly manner.
• Commitment to safeguarding and promoting the welfare of children.
• Willingness to undertake relevant training to develop performance. 

Desirable

• Experience working in a school or education setting.
• Knowledge of SIMS/Arbor or similar MIS.
• Knowledge of FMS.
• First Aid qualification (or willingness to train).
• Experience with processing invoices.

What We Offer

• A friendly, supportive school community.
• A meaningful role supporting our staff, children and parents. 
• An inclusive and positive working environment.

Information about the school

We are a one-form entry, rural school, yet only a ten-minute drive from Canterbury. Our Church of England school is situated in beautiful landscaped grounds within the Elham Valley and it has its own large playing field and garden areas. The original school was built in the Victorian period and is now a listed building.

Our school is extremely well resourced with a large hall, an ICT suite and Art room. We are proud to have our own swimming pool which is in regular use and means our children benefit from exciting sport events such as triathlons.

Barham is an active, dynamic school which offers its pupils an engaging curriculum and a wide range of extra-curricular activities. We pride ourselves on having a great staff team, well-behaved children and supportive parents and governors.

Visits to the school are encouraged. Please call the school office manager on 01227 831312 to arrange a tour and to get more information.

This school and all its personnel are committed to safeguarding and promoting the welfare of children and young persons. The post is subject to a DBS check and satisfactory references.

Job Contact Information

• Name:Mrs Jo Duhig
• Address:Valley Road, Barham, Canterbury, Kent, CT4 6NX
• Telephone: (01227) 831312
• Email: headteacher@barham.kent.sch.uk

Documents

Below are documents that have been added to this vacancy.

• Job Description and Person Specification