Admissions Administrator - Part-time

Invicta Grammar School, Maidstone

• Ref:KCC886-4058-616S
• Posted:20/01/2026
• Pay:VIAT 4, Point 18 £12,707
• Start Date:ASAP
• App Close Date:11/02/2026 at 15:00
• Interviews:TBC

Advert

The Admissions Administrator plays a key role in ensuring the smooth progression of students as they move from key stage two to key stage three of their school journey.  Working closely with the admissions, pastoral, and SEND teams, Heads of Year and Leadership Team, the postholder provides high-quality administrative support and admissions transition from primary to secondary phase.

The successful candidate will assist in maintaining accurate student records, coordinate communication with parents and external agencies, and ensure the timely organisation of transition events, meetings and documentation. 

The successful candidate will be highly organised, proactive and sensitive to the needs of students.  They will contribute to creating a supportive, inclusive atmosphere that enables all students to feel known, safe and confident as they settle and thrive within the school community.

You will work 21.5 hours per week – three days in total – of which one must be a Tuesday – term time only.

The salary will be paid on VIAT 4 Point 18 and will total £12,707. 

Come and join our dedicated team of professionals who are always willing to support new staff in the best interests of our students.

Closing date for applications is:  Tuesday, 10 February 2026.

Applications should be sent to n.fitzgerald@invicta.viat.org.uk

An Application form can be found on our website at:  https://www.invicta.viat.org.uk/227/application-forms

Applications will be considered upon receipt (early applications are encouraged), and interviews will take place as soon as possible.

We reserve the right to close this vacancy early should we receive an overwhelming response. 

In line with our safeguarding practices, we are unable to accept CVs.

A copy of our school's Safeguarding and Child Protection Policy can be found on our website.

Our school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Posts are subject to an Enhanced DBS Disclosure.  As part of the shortlisting process, the Trust reserves the right to conduct an online search on shortlisted candidates as part of our due diligence, and any relevant information found concerning a candidate's suitability to work with children will be discussed.

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. 

A copy of our school's Safeguarding and Child Protection Policy and Recruitment of Ex-Offenders Policy can be found attached.

Valley Invicta Academies Trust expects every employee to take responsibility for promoting a culture that values and respects difference. We welcome applications from all diverse and ethnic groups.

If you require access arrangements to complete an application form, please contact the Trust, which will support you, i.e., large print, coloured forms.

Information about the school

Invicta Grammar School is a popular and high-achieving selective secondary school for girls, which welcomes boys into the Sixth Form. With over 1600 students on roll, including nearly 400 in the Sixth Form, the school is widely recognised as a beacon of excellence, innovation and collaboration.

Set within the Valley Invicta Academies Trust (VIAT) main campus, based in Maidstone, the school has enviable indoor and outdoor facilities, including a state-of-the-art Sports Hall.

The school has an innovative curriculum, which emphasises the development of the ‘whole’ student and which inspires, challenges and prepares students for life. There are many personal development opportunities and there is particular passion for the Arts, Music and Sport.

The team at Invicta are specialists in their subjects and keen to collaborate with colleagues across the school and, more widely, the Trust (VIAT).

Invicta is proud to have achieved the International School Award and the Wellbeing Award for Schools.

Job Contact Information

• Name:Mrs N Fitzgerald
• Address:Huntsman Lane, Maidstone, Kent, ME14 5DS
• Telephone: (01622) 755856
• Email: n.fitzgerald@invicta.viat.org.uk

Fax: (01622) 678584

Documents

Below are documents that have been added to this vacancy.

• Recruitment of Ex-Offenders Policy
• Admissions Administrator