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Office Assistant - Tue/Wed/Thur - Part-time

Downsview Community Primary School, Swanley

  • Ref:KCC886-3896-131S
  • Posted:24/09/2024
  • Pay:KR4 - 13.5 Hrs
  • Start Date:Immediate
  • App Close Date:04/10/2024 at 12:00
  • Interviews:Arranged upon application

Advert

Downsview Community Primary School is seeking to appoint a Office Assistant to work within our friendly team.

The role is for 13.5 hours per week (8:30am-1pm, Tues to Thurs), term time only.

The candidate must be highly organised, a good team player, proactive, have excellent communication and ICT skills with a high standard of literacy and clear, concise hand writing.  In addition the candidate must also have a high regard for confidentiality, be reliable, have experience with a good understanding of Microsoft office packages, good typing skills and be confident working with a wide range of professionals.

Purpose of the Job:

To provide specific clerical and administrative or financial functions for the school under the direction or instruction of senior staff, taking a proactive role in relation to its day to day functioning.

Key duties and responsibilities:

  • Support the day to day clerical and administrative functions of the school including clerical processes, word processing, IT based tasks requiring knowledge of various ICT packages and operation of office equipment and the processing of incoming and outgoing mail.
  • Produce lists, information and data as requested by senior staff or external agencies (e.g. standard/statutory returns)
  • Develop and maintain manual and computerised records and management information systems.
  • Act as the main point of contact for the school, investigating queries, assessing the nature of telephone calls, referring them to the appropriate person without referral to the line manager where possible, and receiving visitors in a courteous, prompt and efficient manner, to ensure that staff, service users and members of the public who contact the school are dealt with efficiently and consistently.

 Individuals in this role may also undertake some or all of the following:

  • Arrange and coordinate appointments and meetings on behalf of the Head teacher and other senior members of staff, organising venues and equipment, dealing with relevant documents and taking meeting notes as required.
  • First point of contact for sick pupils, liaise with parents / carers/staff
  • Assist with arrangements for school visits and events
  • Maintain stocks and supplies, selling and distributing as required
  • Undertake general financial administration such as processing orders and collecting monies.
  • Assist with the administration of school lettings and other uses of school.

Information about the school

Downsview Community Primary School is an open, inclusive and welcoming school set in a semi-rural location in Swanley. We are a one form entry school with classes from Reception to Year 6. We are fortunate to be set in extensive grounds with lots of opportunities for outdoor learning and recreation.

We aim to provide the pupils in our care with learning, experiences and memories that will last a lifetime. Pupil and staff well-being is an ever-present priority for us. All children are given the support and care that they need to be successful, and all staff are encouraged to develop their roles through professional development opportunities.

All that we do is underpinned by our Downsview Values of Respect, Integrity, Kindness, Inclusivity, Aspiration and Resilience. These values equip our pupils with the skills, knowledge and mindset needed to be successful in an ever-changing world.

We are an outward looking school that seeks to have a positive impact on our local community through building positive relationships with parents, carers and the local community. We aspire to support all members of the school community in order to create a positive environment in which our pupils can flourish.

Job Contact Information

Fax: 01322 667468

Documents

Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Education.