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HR Administrative Assistant - Term Time

The Ifield School, Gravesend

  • Ref:KCC886-7039-453S
  • Posted:23/01/2024
  • Pay:KR5(£22,595 -£23,693 FTE) pro rata
  • Start Date:March 2024
  • App Close Date:05/02/2024 at 09:00
  • Interviews:TBC


We are seeking to appoint a friendly, enthusiastic and skilled administrator to join our outstanding organisation from March 2024 , to fulfil the role of HR Administrative Assistant. This post is for 37 hrs per week, KR5 (£22,595 to £23,693) pro-rata, depending on experience. 42 weeks per year (term time, plus 3 weeks (to be agreed). Working days will be Monday to Thursday 8am – 4pm and Friday 8am – 3.30pm.

The post holder will be supporting the HR Lead and will be responsible for a variety of HR administrative tasks and some financial tasks.

The successful candidate should possess GCSE Maths and English (or equivalent), Grade C or above. They must be flexible in their approach to work, self-motivated and be able to prioritise their work effectively in order to meet deadlines. They will also need to possess good interpersonal qualities, strong communication skills and be computer literate with a sound knowledge of Microsoft Office and strong excel skills. Knowledge of SIMS.net and previous experience of working in a school environment would be advantageous, although not essential as training will be provided. HR experience is essential and a flexible nature, attention to detail, along with a professional attitude are paramount.

The successful applicant will provide support in a variety of tasks across the HR and Finance functions within the school. These may include supporting with processing timesheets, maintaining personnel records on SIMS, monitoring and recording staff absences and supporting with staff recruitment. They may also provide support to the wider administrative team and leadership team as the need arises. This will also include covering reception. The specific role may vary depending on skills and experience. A formal job description will be agreed prior to appointment.

The benefits of working at Ifield School are:

  • Supported by a consistently high-quality leadership team
  • Entitlement to Kent Rewards, KCC Employee Benefit Scheme
  • Enrolment in Local Government Pension Scheme
  • Focus on Mental Health & Wellbeing with access to key services including a free counselling support line
  • Comprehensive CPD programme

Ifield School and all its personnel are fully committed to safeguarding and promoting the welfare of the children and young people. This post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service and against the ISA Barred List for Children including overseas criminal background checks where applicable. Appointments will be subject to satisfactory recruitment and vetting checks, including two references, one of which must be your current or most recent employer.

Shortlisted candidates will be required to complete a Self-Disclosure Form in line with Keeping Children Safe in Education 2023 and will also be subject to an online search.

Informal visits to the school are welcome. Please contact the Director of Finance and Resources, Suzanne Hayward, in order to discuss the post and obtain further details.

For further information about the school, please visit the school website, Ifieldschool.com.

Information about the school

Ifield School is a welcoming and inclusive educational environment catering for pupils aged four to nineteen with profound, severe, and complex learning needs, alongside communication and interaction differences. At Ifield, we pride ourselves on our vibrant community and innovative approach to education, where every pupil has an Education, Health, and Care Plan (EHCP) tailored to their individual needs, reviewed annually to ensure progress and support.

Our dedicated staff members are the heart of our school, fostering an ethos of care, respect, and achievement. Through our collaborative efforts, we create a nurturing environment where every pupil can thrive and succeed. Inclusion is at the core of our mission and we achieve this through our outreach programmes, specialised resources, and the Ifield SMILE Training Centre.

Ifield School has been recognised as an outstanding provision by Ofsted for the fourth consecutive time, which is a testament to our commitment to excellence in education. Furthermore, Ifield School is a proud founding member of KsENT, a cooperative trust for Kent Special Schools, illustrating our dedication to collaboration and collective growth in special education. In September 2015, we federated with King's Farm Primary School, forming the Cedar Federation under a unified governing body, further enhancing our capacity to provide exceptional education and care.

At Ifield School, safeguarding and promoting the welfare of our pupils are paramount. We expect all staff and volunteers to share this commitment, and as such, stringent safeguarding measures are in place. The post is subject to an enhanced Disclosure Application to the Disclosure and Barring Service and check against the ISA Barred List for children. Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Safe in Education legislation.

Join us at Ifield School, where every pupil’s successes are recognised, nurtured, and celebrated along their unique educational journey.

Job Contact Information

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Education.