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Administrative and Finance Officer - Part-time - Special Needs Position

The Ifield School, Gravesend

  • Ref:KCC886-7039-452S
  • Posted:16/01/2024
  • Pay:KR5 (£22,595 to £23,693)
  • Start Date:Immediate
  • App Close Date:02/02/2024 at 11:00
  • Interviews:TBC


We are seeking to appoint a friendly, enthusiastic, and skilled Administrative and Finance officer to join our outstanding school from January 2024, and to be seconded to our specialist Post-19 institution, LINK19. This post is for 30 hours per week. Monday- Friday 9am – 3pm. Term Time plus 10 days and occasional additional hours for Director meetings. Kent Range 5 (£22,595 to £23,693) pro-rata, depending on experience.

The post holder will provide effective administrative and financial service to support and enhance the running of the LINK19 College. 

The successful candidate should possess GCSE Maths and English (or equivalent), Grade C or above. They must be flexible in their approach to work, self-motivated and be able to prioritise their work effectively. They will also need to possess excellent interpersonal qualities, strong communication skills and be computer literate with a sound knowledge of Microsoft Office and strong excel skills. Knowledge of management information systems and previous experience of working in a school environment would be advantageous, although not essential.

The successful candidate will provide support in administrative and financial tasks within the College. These will include maintaining the college accounting systems, processing orders and approving payments ensuring correct financial control is applied, raising invoices and managing all cash income. They will process time sheets, mileage and expenses claims for staff and, in conjunction with the College Lead, be responsible for preparation of the annual budget monthly monitoring, interpreting and profiling information to ensure adequate provision is made to cover increasing costs.

The candidate will also coordinate EHCP annual review schedules and ensure timely submission of all paperwork to meet requirements of the local authority, carry out the administration of Health Care Plans and general office duties and administrative support to LINK19 Leadership team, LINK19 Administrative Lead and teaching staff.

The benefits of working for Ifield School, at LINK19 are:

  • Supported by a consistently high-quality leadership team.
  • Entitlement to Kent Rewards, KCC Employee Benefit Scheme.
  • Enrolment in Local Government Pension Scheme.
  • Focus on Mental Health & Wellbeing with access to key services including a free counselling support line.
  • Comprehensive CPD programme.

Ifield School and all its personnel are fully committed to safeguarding and promoting the welfare of the children and young people. This post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service and against the ISA Barred List for Children including overseas criminal background checks where applicable. Appointments will be subject to satisfactory recruitment and vetting checks.

Shortlisted candidates will be required to complete a Self-Disclosure Form and in line with Keeping Children Safe in Education 2023 and will also be subject to an online search.

Information about the school

Ifield School is a welcoming and inclusive educational environment catering for pupils aged four to nineteen with profound, severe, and complex learning needs, alongside communication and interaction differences. At Ifield, we pride ourselves on our vibrant community and innovative approach to education, where every pupil has an Education, Health, and Care Plan (EHCP) tailored to their individual needs, reviewed annually to ensure progress and support.

Our dedicated staff members are the heart of our school, fostering an ethos of care, respect, and achievement. Through our collaborative efforts, we create a nurturing environment where every pupil can thrive and succeed. Inclusion is at the core of our mission and we achieve this through our outreach programmes, specialised resources, and the Ifield SMILE Training Centre.

Ifield School has been recognised as an outstanding provision by Ofsted for the fourth consecutive time, which is a testament to our commitment to excellence in education. Furthermore, Ifield School is a proud founding member of KsENT, a cooperative trust for Kent Special Schools, illustrating our dedication to collaboration and collective growth in special education. In September 2015, we federated with King's Farm Primary School, forming the Cedar Federation under a unified governing body, further enhancing our capacity to provide exceptional education and care.

At Ifield School, safeguarding and promoting the welfare of our pupils are paramount. We expect all staff and volunteers to share this commitment, and as such, stringent safeguarding measures are in place. The post is subject to an enhanced Disclosure Application to the Disclosure and Barring Service and check against the ISA Barred List for children. Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Safe in Education legislation.

Join us at Ifield School, where every pupil’s successes are recognised, nurtured, and celebrated along their unique educational journey.

Job Contact Information


Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Education.