Facilities Admin Assistant - Fixed Term

The Skinners' School, Tunbridge Wells

• Ref:KCC886-5418-19S
• Posted:23/11/2023
• Pay:£21,389 FTE
• Start Date:ASAP
• App Close Date:08/12/2023 at 12:00
• Interviews:Shortly after closing date

Advert

Main purpose of the job: To provide administrative support for the Facilities Manager. The current team comprises the Facilities Manager, the Head Caretaker and three Caretakers. 

The school is based over two sites, with eleven buildings, ranging in age from 1887 to 2020 and including approximately 21 acres of sports grounds. 

Salary and Benefits:          

Kent Band 4 (£21,389 FTE)

Part-time role:  3 days a week (negotiable), term-time + 2 weeks                                     

Initial fixed term contract, starting January 2024, ending July 2024.

LGPS pension

Free use of school gym

Employment Assistance Programme

Reporting to:                       Facilities Manager

Key relationships:              Facilities Manager, Chief Financial Officer, external contractors and suppliers

Location:                              Largely on school site but an option for some hybrid/remote working

Main responsibilities:

• Assist with routine administrative support: filing, letters, bookings
• Take minutes of meetings, including regular Health and Safety Meetings
• Provide administrative assistance for Health & Safety documentation and reporting
• Diary management for planned preventative maintenance tasks and lettings
• Daily management of facilities management software, booking works, records and reporting
• Liaise with service providers to ensure documentation is up-to-date and saved appropriately
• Office based support for the caretakers in the management of the facilities helpdesk
• Support with asset management records
• Assist with Health & Safety classroom checks
• Monitor the use of first aid equipment and replenish stocks
• Support with risk assessments records
• Liaise with all staff internally + external contractors / suppliers
• Undertake the role of fire warden
• Reception cover as and when required
• Help with set up for school events
• Any other ad hoc duties that support the function of the Facilities Management Team

Essential Knowledge, Experience, Qualifications and Skills:

• GCSE/GCE qualifications in Maths and English
• Good IT skills including Microsoft Office (especially Excel spreadsheets & Power Point)
• Excellent communication skills with colleagues and external suppliers
• Strong track record of managing relationships
• Demonstrable understanding of administrative best practice
• Ability to work under pressure and without supervision
• Ability to use initiative and to be adaptable
• Organised, reliable and able to prioritise
• A team player with respect for others
• Willing to undertake suitable facilities management, health and safety training for the role (provided by the school)

Desirable Knowledge, Experience, Qualifications and Skills:

• Experience of working in a school environment
• Experience of Health & Safety
• Every Software

Information about the school

The Skinners' School is an outstanding boys' grammar school with 1,120 pupils.

Skinners’ is renowned for its sport, and the enthusiasm of its pupils is extraordinary. The school competes at a high level in a huge array of sports, from the traditional – rugby, hockey, cricket, tennis, cross-country running and athletics – to a significant number of indoor sports – basketball, badminton, table tennis, handball and swimming. Team sports therefore abound and it is not unusual, for example, for the school to put out over 20 rugby teams at the weekend. Nevertheless, there remains untapped potential and we are looking for someone who will help drive further development of our provision at both elite and participant level. The extra-curricular life of the school is a key aspect of this role: involvement at weekends and willingness to participate in and organise tours both locally and abroad is critical.

Our core PE curriculum runs from Years 7 to 11 and follows a curriculum that exposes all pupils to wide array of sports, and to the key principles of sports science and healthy living. We now run GCSE PE and a good number or students train to be Sports Leaders in the Sixth Form. Again, there is further potential to develop in our pupils a cutting edge understanding of the role of sport and exercise in the 21st Century.

The school is blessed with a superb sports hall that is exceptionally well-equipped, also housing an outstanding fitness suite and weights/spinning room, as well as a classroom. Just outside sits an astroturf area that accommodates three tennis courts and a small hockey pitch. 20 acres of sports pitches are a short walk from the school and every year group has a games afternoon once a week: Southfields comprises five rugby pitches, three cricket grounds and a football pitch.

The successful applicant will be required to teach PE at Key Stages 3 and 4 from the outset. (S)he will also need to offer significant expertise at one of our major sports.

Job Contact Information

• Name:Mrs Wendy Dray
• Address:St John's Road, Tunbridge Wells, Kent, TN4 9PG
• Telephone: (01892) 520732
• Email: wendy.dray@skinners-school.org.uk

Fax: (01892) 549356