Warning - This Vacancy is now Closed!

Administration Assistant/Receptionist - Fixed Term

Oakfield Primary Academy, Dartford

  • Ref:KCC886-3914-205S
  • Posted:27/09/2023
  • Pay:Kent Range 4
  • Start Date:November 2023
  • App Close Date:06/10/2023 at 12:00
  • Interviews:TBC


Oakfield Primary Academy is looking to recruit an Administrative Assistant/Receptionist on a fixed term contract until 31 December 2024.

The role is for 35 hours per week, 39 weeks per year. The working hours are 8:30am to 4:00pm Monday to Friday, with a 30-minute lunch break each day.  You will be paid on Kent Range 4, £21,389 full time equivalent, actual pro rata salary £17,558 based on 35 hours per week, 39 weeks per year. 

You would be responsible for: 

Reception duties:

  • greeting parents, children and visitors,
  • DBS Checks,
  • answering queries,
  • opening post and parcels,
  • ensuring front of school is presentable,
  • providing tea and coffee to visitors on request.

Administration duties:  

  • answering phone calls,
  • report requests on Arbor,
  • phoning parents,
  • staff absence and request for leave reporting,
  • Parentmail comms and parent setup queries,
  • FSM monitoring,
  • afterschool club admin,
  • Cool Milk admin,
  • dinner debt chasing,
  • Wisepay queries.

The successful candidate will be required to:

  • have an eye for details and efficient grammar skills,
  • be able to work under pressure in a very busy office which can be noisy at times,
  • keep your cool under pressure and to be able to show empathy to parents and carers with a smile at all times.

At Oakfield Primary Academy, we are an accredited IQM Flagship school, which recognises and celebrates our highly inclusive ethos. Oakfield are dedicated to providing a high quality education for all pupils and we support the needs of all individuals in our care. If you would like to work in a friendly and dynamic team, have experience of working with children and have the drive and dedication to build on your skills, we would love to hear from you. 

We have been judged with a solid good in Ofsted; this is the type of school you could be joining:

  • A strong sense of community fills this inclusive school
  • Staff have high expectations of the pupils and expect them to work hard
  • Adults are strong role models
  • Staff are proud to work here and pupils love to learn here
  • Leaders and staff have worked incredibly hard to improve the school since its last inspection
  • ‘There is a real team feeling – we are Team Purple.’
  • Teachers know their pupils well
  • Pupils feel that they will leave school remembering motivational teachers and visitors, that diversity is celebrated, and that they have been treated as individuals: ‘It’s OK to be me!

The Golden Thread Alliance is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020 and therefore is subject to an Enhanced DBS Disclosure. In line with KCSIE guidance, all candidates who are shortlisted will be subject to an online search. This search is not part of the shortlisting process itself and all shortlisted candidates will have the opportunity to address any issues of concern resulting from the search. Two references are also required prior to commencement of employment.

Two references are also required prior to commencement of employment.

Early applications are encouraged and The Golden Thread Alliance reserves the right to close the vacancy if a suitable candidate is found.

Only shortlisted candidates will be contacted. 

Information about the school

The Golden Thread Alliance is a Multi-Academy Trust that comprises of Culverstone Green, Fleetdown Primary Academy, Meopham Community Academy, Oakfiled Primary Academy, Riverview Infants, Riverview Juniors, Temple Hill Primary Academy, West Hill Primary Academy and Wrotham Road Primary School.

We are now part of The Golden Thread Alliance and we work closely with the other schools in the trust.

Each Primary has its own unique character, but all subscribe to The Golden Thread Alliance values. Please visit the individual school website to find out more.

Job Contact Information

  • Name:Hayley Clive
  • Address:Dartford, Dartford, Kent, DA1 3DZ
  • Telephone: 01732 795660
  • Email: HR@golden-thread.org


Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Education.