Warning - This Vacancy is now Closed!

School Receptionist/ Admin. Assistant - Term Time

Oakley School, Tunbridge Wells

  • Ref:KCC886-7070-138S
  • Posted:14/09/2023
  • Pay:Kent Range Ban 5 (£22,595 per annum FTE)
  • Start Date:November 2023
  • App Close Date:02/10/2023 at 12:00
  • Interviews:Monday 9th October 2023


Part-Time School Receptionist/Admin Assistant

30 hours per week working Monday to Friday, Term time only + 1 week

Oakley School is the district Special School for day pupils, aged from 2 to 19 years all of whom have severe and/or complex needs, with communication and learning difficulties.

Our Mission: Children and Young People at the heart of all we do.

Our Ethos: Work Hard, Be Kind, Have Fun, Stay Safe

We are seeking to recruit a full-time Receptionist and Administrative Assistant to join our friendly, positive and forward-looking team, working across both Tonbridge and Tunbridge Wells sites.

The successful candidate will be required to provide a highly efficient, effective and customer focussed Reception and Administration service to ensure the smooth running of the site. Responsibilities will include: - 

  • Welcoming and processing all visitors, ensuring school safeguarding procedures are adhered to.
  • Being the first point of contact for all telephone calls to the site, taking messages and distributing them efficiently.
  • Receiving and processing dinner money, trip funds, donations etc
  • Dealing with general enquiries from parents/carers and prospective parents/carers and passing them to the relevant staff.
  • Providing admin support to members of the leadership Team as requested.
  • Updating pupil information on the school’s SIMS database and on pupils’ files (manual and electronic).
  • Entering site school events, meetings, appointments etc. in the Whole School Calendar.
  • Working with and supporting the Admin Team, as needed.
  • General office and administration tasks to support the smooth running of the site.
  • Administration of Annual Reviews, booking appointments, preparing documents and liaising with staff and the Local Authority.Candidates will need strong organisational, customer service, administration and IT skills, an eye for detail, be flexible and work well under pressure.  Experience of working in a school is not essential but would be an advantage, previous experience (a minimum of 2 years) of reception and/or administration work is essential.

The hours are 30 per week, the post is term time only.  The salary is within Kent Range Band 5, £22,595 to £23,693 per annum (depending on qualifications and experience) and reduced pro-rata for the hours/weeks actually worked.  Other benefits include Local Government Pension Scheme, free car parking and access to the Kent Rewards scheme.

Closing date is 12noon on Monday 2nd October 2023. 

Interviews will be held on Monday 9th October 2023.

Oakley School is committed to safeguarding children and young people, a commitment we expect all staff to share and uphold.

Information about the school

Oakley School is the Tunbridge Wells District Special School for day pupils, aged from 3 to 19 years, with a specialist Observation and Assessment Nursery for 3-5 years. All our children and young people have profound, severe/complex needs and communication and learning difficulties.

We have a site in Tonbridge which caters for our Phase 4 (16+) students and a site in Tunbridge Wells which caters for children and young people from the age of 3 to 16. We also have a satellite provision at Skinners' Kent Primary School. Our one-day Section 8 OFSTED inspection in March 2019 reaffirmed us as 'Good'. We aspire to be outstanding in all that we do.

Job Contact Information

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Legislation.