Preschool Administrator - Full-time

Nettlestead and Wateringbury Pre-School, Maidstone

• Ref:KCC889-98998-23S
• Posted:29/08/2023
• Pay:Depending on experience
• Start Date:Immediate
• App Close Date:31/10/2023 at 16:00
• Interviews:04.09.2023

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JOB PURPOSE:     To co-ordinate the administrative support for the Preschool Manager, including collating statistical data.   

Term time position - Monday - Friday 8am - 12.30

MAIN DUTIES: 

• To collect fees from parents/carers and to ensure that accurate invoices and transaction records are kept and updated as necessary. 
• To maintain accurate databases and paper files as necessary. 
• To collate registers & waiting lists for children and staff on a regular basis. 
• To prepare financial and other reports as required and to manage the petty cash system. 
• To maintain the preschool’s accounting records in accordance with the charity’s financial procedures. 
• To collate outcomes from senior preschool staff with reference to children’s settling-in and start date procedures. 
• To oversee administrative arrangements for conferences, meetings and training events. 
• To process correspondence and arrange appointments for senior staff. 
• To assist in the collation of information to enable the Area Manager to make detailed returns to the local authority within stringent time-scales. 
• To draft newsletters, and other literature, as required. 
• To collate orders for administrative supplies and facilitate payments. 
• To contribute to and attend his/her supervisions and staff appraisal. 
• To attend regular team meetings, conferences, training events or other meetings as identified by the Preschool Manager, take minutes as required. 
• To ensure adherence to preschool’s code of practice on confidentiality. 
• To keep up to date with current good practice. 
• Processing staff wages
• Knowledge of funding process for preschool children
• To perform any other duties as deemed necessary by the setting Manager. 

This job description is not an exhaustive list of duties and the post holder will be required to undertake any other reasonable duties discussed and directed by the line manager. 

PERSON SPECIFICATION: 

Essential Criteria 

• Proven experience of manual and computerised bookkeeping. 
• Proven experience of undertaking general administration. 
• Experience and knowledge of setting up and maintaining manual and computerised record and files. 
• Ability and experience of writing basic financial reports. 
• Intermediate to Advanced Microsoft Word and Excel (or equivalent) skills. 
• Experience of having managed petty cash. 
• Excellent written and verbal communication skills including experience of having produced written documentation to a high standard. 
• Experience of diary management. 
• Ability to work as part of a team and own initiative. 
• Ability to use Microsoft Access (or equivalent) to maintain data. Ability to manage own time and prioritise tasks. 
• Good customer awareness. 
• Demonstrable understanding of Data Protection and confidentiality issues. 

Desirable Criteria 

Experience or knowledge of the voluntary sector. 

Information about the school

We are Ofsted registered and are members of the Pre-school Learning Alliance. Our aim is to provide children with both a social and academic education in a fun, happy and safe environment. We are a small setting with a home from home feel, where children can interact and build relationships with staff, other young children and older children who attend the Out of Schools clubs

Job Contact Information

• Name:Nisha Reed / Kay Severn
• Address:Maidstone Road, Nettlestead, Maidstone, Kent, ME18 5ER
• Telephone: 01622813120
• Email: manager@nwps.org.uk