Finance Assistant Apprentice - Fixed Term

Thinking Schools Academy Trust

• Ref:KCC-F40-128-S
• Posted:06/06/2023
• Pay:£6.50 per hour
• Start Date:August 2023
• App Close Date:15/07/2023 at 11:00
• Interviews:TBC

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Finance Assistant Apprentice - Kent Hub

Salary: Hourly wage: £6.50 (£12,500 FTE)

The post holder will undertake responsibilities as a member of the Central Finance team to provide efficient and effective financial support required to meet the Trust’s core financial responsibilities. They will be responsible for ensuring the day to day processes are managed in an accurate and timely manner.

What will the apprentice be doing?

• To provide high quality financial administrative support to the Trust’s Central Finance Team under the direction of the Finance Manager
• To maintain confidentiality at all times in respect of school-related matters and to prevent disclosure of confidential and sensitive information
• Input standard information into the Trust’s financial system, PS Financials, in accordance with financial procedures
• Process purchase orders for appropriate equipment and materials accurately with agreed authorisation and timescales and submit to suppliers/budget holders
• Process goods received notes on the Trust’s finance system against appropriate orders, checking for accuracy against quantity delivered and liaising with members of the school office team to confirm goods receipt or resolve any discrepancies
• Open post, stamp, date and distribute accordingly whilst bringing to the attention of the Finance Manager any items of importance
• Process invoices within the terms stated by the supplier. Ensuring the invoices are checked against purchase order and goods received notes, ensuring appropriate authorisation and payment in accordance with the agreed procedures and timescales
• Deal with queries from suppliers, customers, Academy’s and other parties as is necessary, in a professional and efficient manner
• Prepare paylists for authorisation to process payments by BACS (or cheque in extreme circumstances) following the correct authorisation process
• Raise sales invoices as required, including but not limited to all lettings invoices
• Send remittance advice, sales receipts and other necessary communications to suppliers/customers in a timely manner
• Maintain a detailed record of all non-invoiced income and expenditure, including grants and school trip money using PS Financials
• Receipt monies brought into the finance department and process for weekly banking
• Assist with weekly banking of all monies
• Process petty cash payments and keep appropriate records
• Process credit card purchases and payments
• Provide financial administration for lettings and account for all monies received
• Maintain filing of financial information including scanning of invoices and associated documents and attaching to transactions within PSF

What you need to do now:

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to an enhanced DBS check. As per KCSIE we will also undertake online searches for all shortlisted candidates.

Information about the trust

The Thinking Schools Academy Trust is a family of schools consisting of both primary and secondary schools across Kent, Hampshire and Plymouth.

The Thinking Schools Academy Trust has been ranked as the highest performing trust in the South East and in the top 15 academy trusts in England, out of more than 100. – 2020 DfE report

We believe that every young person in our community deserves to have the best opportunities at life regardless of their individual circumstances.

Education is the key to transforming life chances and we support and develop every member of our community to:

• Think about their Thinking • Be their Best self • Shape their Success

In this way we transform life chances

Job Contact Information

• Name:Tracy Pocock
• Address:The Thinking Skills Academy Trust,
  Park Crescent,
  Chatham,
  Kent,
  ME4 6NR
• Telephone: 0333 360 2000
• Email: recruitment@tsatrust.org.uk

Fax: