Warning - This Vacancy is now Closed!

Receptionist & Administrator - Full-time

Luton Primary School, Chatham

  • Ref:KCC887-2199-63S
  • Posted:06/06/2023
  • Pay:NJC D2 (SCP 4-11)
  • Start Date:ASAP
  • App Close Date:23/06/2023 at 12:00
  • Interviews:TBC


Luton Primary School are looking for a Receptionist/Administrative Assistant to join our friendly and supportive office team.  The working hours are Monday to Friday 8.30am - 4pm, Term Time Only.

As a Receptionist/Administrator within our school, you will be the first point of contact for all parents and visitors and will play a key role in the smooth running of the school.  You will work alongside the rest of the office team to perform general ad hoc duties and support other members of staff where necessary. 

An ideal candidate will be confident, efficient and will have the ability to pick things up quickly, have the ability to use their initiative to work independently whilst also working collaboratively within an amazing team.  You must have administration experience in a professional capacity and experience within a school would be ideal but not essential.

Duties would include:

  • Act as the first point of contact for parents and visitors arriving at the school
  • Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner
  • Seek support from other colleagues where necessary to respond to complex enquiries
  • Respond to messages promptly and accurately, passing on information to relevant staff members as necessary
  • Assist staff and pupils with the information and support they need
  • Monitor and maintain an accurate record of pupil attendance, producing reports as necessary
  • Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed
  • Update manual and computerised record/information systems
  • Manage and organise completed forms from parents
  • Organise and distribute incoming and outgoing post
  • Provide administrative support to staff as needed
  • Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary
  • Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required
  • Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all time

Do you have...

  • Excellent knowledge of the day to day running of a school office inclusive of school systems?
  • Experience of working in a school?
  • Excellent interpersonal skills?
  • The ability to works well and thrive within a team led environment?
  • High expectations of yourself and colleagues?
  • Excellent attention to detail?
  • An excellent sense of humour?

If so, please apply today!

Information about the school

Luton Primary School is a three form Primary and Nursery for children aged 3 to 11 years. We are very proud of the children and all their achievements and recognise that each and every person who is involved in the school; both children and adults thrive and enjoy the experience of being here. Our main aim is to provide high quality education that enables all of our children to reach their full potential. Children only have one chance in education and it is therefore vital that they are motivated to achieve the highest standards. We want them to experience the excitement of learning in a happy, secure and stimulating environment so that each and every child in our care experiences success after success both whilst with us and in the years to come. We pride ourselves on the firm foundation we help every child to set for their future.

Job Contact Information


Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Legislation.