Warning - This Vacancy is now Closed!

Receptionist and Administrator, with Some HR Responsibility - Term Time

Offham Primary School, West Malling

  • Ref:KCC886-2187-126S
  • Posted:17/11/2022
  • Pay:£16,892 - £17,943 - Dependent On Experience
  • Start Date:January 2023 or as soon after as possible
  • App Close Date:04/12/2022 at 23:00
  • Interviews:tbc


Our friendly small village school is looking a new member of our office team. Are you an enthusiastic, bubbly, flexible and hardworking person, who strives to be the best that they can be? Then Offham might be the ideal school for you!

We are looking for someone to be our front of house and the successful candidate will be dealing with enquiries, greeting and welcoming pupils, parents and visitors. This is a team role working alongside our Office manager, with designated and specific responsibilities revolving around staff contracts and admissions, attendance and punctuality records. Excellent organisational skills are required to cope with the demands of having to deal with a wide variety of tasks and the ability to be adaptable to any situation.  Good literacy, numeracy, computer skills (word and excel) are essential.  A knowledge of SIMS would be desirable. We are ideally looking for someone who has worked in a school or child orientated workplace in the past.

The day to day role will entail:

  • Answering the office phone and office email 
  • Keeping the office dairy and staff information board up to date
  • Checking class registers and logging absence and lateness
  • Composing and typing letters and other forms of communication, including forms which are sent out at regular intervals
  • Collating and filling received information and making sure that this always up to date and accessible
  • Ensuring visitors are welcomed and have had relevant health and safety information provided
  • Logging and maintaining medicines in our pupil medical cabinet
  • Maintaining pupil contact files and yearly parental consent forms
  • Managing personnel records - administration for starters and leavers, contract variations, maternity arrangements, pension arrangements
  • Managing staff sickness and absence and organising agency cover where necessary 
  • Maintaining our school's single central record 
  • Completing the biannual school and workforce census 
  • Managing the admissions process
  • Support the leadership team in preparing for open mornings and special events
  • Supporting the secondary transfer process
  • Monitoring, recording and reporting on pupil attendance and punctuality - producing relevant SIMS reports 

This role requires predominantly term time only work, however the successful candidate will also be required to work an additional week at the start and end of the school summer vacation. Hours: 8.00 am - 3.30 pm, 37.5 hours per week term time only - 39 working weeks / 44 paid weeks per year.

Our school and all its personnel are committed to safeguarding and promoting the welfare of the children in its care.  This post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service, satisfactory references and Staff Care Health History Questionnaire. The team at Offham are close knit and happy community and are excited to meet you! Visits to school are encouraged and warmly welcomed, please contact the school office to make an appointment.

Information about the school

Offham Primary is a rural school with 7 classes and is located approximately 3 miles from the town of West Malling. The school serves a supportive community of children and parents, who are enthusiastic about learning and leading their school. Our core values: Respect, Responsibility, Collaboration, Resilience and Compassion are at the heart of everything we do. We have a keen interest in outdoor learning and future environmental sustainability.

We have an attractive school site with large classrooms and dedicated outdoor learning areas, including our amazing Forest School base. Our school is well equipped in all aspects of the curriculum with a school library, well-being room, and mini buses to use for trips. There is a very supportive PTA and Governing Body. Innovative teaching and traditional values are combined to give children an excellent primary education. There is a driving ambition for continuous improvement and we are always on an exciting journey to be the best we can be.

Our school family is a really happy one and we invest in all members at all levels. We fully support the training and development of our staff.

Job Contact Information

  • Name:Emily John
  • Address:Church Road, West Malling, Kent, ME19 5NX
  • Telephone: (01732) 842355
  • Email: office@offham.kent.sch.uk

Fax: (01732) 875133

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Legislation.