Warning - This Vacancy is now Closed!

Administrative Assistant - Term Time

Parkwood Primary School, Gillingham

  • Ref:MED887-2494-3S
  • Posted:13/09/2022
  • Pay:NJC Scale D2 Scale £19,264 - £22,129 pro rata
  • Start Date:Immediate
  • App Close Date:26/09/2022 at 12:00
  • Interviews:TBC


Administrative Assistant

30 hours a week.


NJC Scale D2 Scale £19,264 - £22,129

pro rata - term time only




We are looking for a motivated, proactive and conscientious individual who is reliable and well-organised, who has the ability to work as part of the office team, who is relentlessly positive and has a “can do” attitude…….. sounds like you? Read on


You should be confident and able to work in an environment that is busy, at times having to work under pressure - dealing with various requests at once, whilst being able to maintain good relationships with families, external professionals that come into our school and the school’s own staff and governors.

This role expects you to be able to work flexibly, within a small team of staff on the school’s reception desk. You will be required to undertake accurate and efficient administration tasks, be organised and confident when answering and speaking on the telephone and maintain excellent communication and interpersonal skills. You will be required to work independently as well as part of a team and be able to deal with matters arising with both confidentiality and sensitivity.


Main Tasks

  • Assist in providing a friendly and helpful reception service to all visitors to the School
  • Answering the telephone, taking messages, accurately recording them and either actioning them or passing them on to the appropriate person(s) in a timely manner
  • Ensure colleagues, visitors and telephone callers are treated with courtesy, being polite, friendly and helpful
  • Assist with the upkeep of the pupil registration database on a daily basis, pupil correspondence and contact information
  • Support the School’s Safeguarding Procedures and Policies by ensuring visitors are signed in and issued with appropriate identification
  • Assist in the opening and distribution of incoming mail and the recording of outgoing mail
  • Ordering of office supplies as required
  • Filing and upkeep of pupils' records
  • Provide first aid as required and assist in the administration of pupil medicines during the school day and the completion of first aid documentation to include collating, updating and distributing pupil lists of health and dietary information
  • Assist in supporting staff with the typing of Word / Excel documents and any required photocopying
  • General administrative tasks as directed

Information about the school

Parkwood is an inclusive and happy learning environment where pupils are encouraged at all times to be ready to learn, respectful in their behaviour and safe in all that they do. A community local authority primary school, at the heart of the Parkwood area.

From Foundation Stage to Year 6 we want our children to feel inspired and at the centre of their own learning, being reflective about their progress and challenges and part of planning their next steps. Our curriculum statement recognises the expectations we set ourselves and the teaching and learning we believe in.

As a school we want to recognise success and celebrate the use of initiative, encouraging children and staff to be life long learners. Embracing technology and looking to build life long skills for the future.

By nurturing all individuals to achieve their potential and working as a team as we do, it is our intention that our young people go out into the world and the next steps of their education as responsible, self motivated and happy people and that they will look back on their primary school days with pride and affection.

Job Contact Information

  • Name:Alex Moir
  • Address:Deanwood Drive, Rainham, Gillingham, Kent, ME8 9LP
  • Telephone: 01634 234699
  • Email: aslel002@pwsf.org.uk

Fax: 01634 364 257


Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Legislation.