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Administrative Assistant - Term Time

Parkwood Primary School, Gillingham

  • Ref:MED887-2494-3S
  • Posted:13/09/2022
  • Pay:NJC Scale D2 Scale £19,264 - £22,129 pro rata
  • Start Date:Immediate
  • App Close Date:26/09/2022 at 12:00
  • Interviews:TBC

Advert

Administrative Assistant

30 hours a week.

 

NJC Scale D2 Scale £19,264 - £22,129

pro rata - term time only

 

 

 

We are looking for a motivated, proactive and conscientious individual who is reliable and well-organised, who has the ability to work as part of the office team, who is relentlessly positive and has a “can do” attitude…….. sounds like you? Read on

 

You should be confident and able to work in an environment that is busy, at times having to work under pressure - dealing with various requests at once, whilst being able to maintain good relationships with families, external professionals that come into our school and the school’s own staff and governors.

This role expects you to be able to work flexibly, within a small team of staff on the school’s reception desk. You will be required to undertake accurate and efficient administration tasks, be organised and confident when answering and speaking on the telephone and maintain excellent communication and interpersonal skills. You will be required to work independently as well as part of a team and be able to deal with matters arising with both confidentiality and sensitivity.

 

Main Tasks

  • Assist in providing a friendly and helpful reception service to all visitors to the School
  • Answering the telephone, taking messages, accurately recording them and either actioning them or passing them on to the appropriate person(s) in a timely manner
  • Ensure colleagues, visitors and telephone callers are treated with courtesy, being polite, friendly and helpful
  • Assist with the upkeep of the pupil registration database on a daily basis, pupil correspondence and contact information
  • Support the School’s Safeguarding Procedures and Policies by ensuring visitors are signed in and issued with appropriate identification
  • Assist in the opening and distribution of incoming mail and the recording of outgoing mail
  • Ordering of office supplies as required
  • Filing and upkeep of pupils' records
  • Provide first aid as required and assist in the administration of pupil medicines during the school day and the completion of first aid documentation to include collating, updating and distributing pupil lists of health and dietary information
  • Assist in supporting staff with the typing of Word / Excel documents and any required photocopying
  • General administrative tasks as directed

Information about the school

Parkwood are a local authority primary school in the heart of Parkwood, Rainham. We are in the process of converting to an academy with The Primary First Trust. We are proud of our inclusive and caring approach, where children can grow and flourish in a supportive environment, where they can be themselves. Everyone is welcome at Parkwood.

Our dedicated team of staff members invest heavily in building positive relationships with children and their families so that the children feel safe and cared for. Positive relationships are essential for learning to take place.

Each child deserves high quality teaching from us that engages and supports the needs of individual children to push them to achieve as highly as possible. This is exactly what Parkwood strives to offer each individual.

It is our expectation that children will go out into the world, and into their next steps in education, as responsible, resilient and kind people, and will be able to look back on their primary school days with pride and affection.

At Parkwood, our values underpin all that we do and are central to the ethos of our school. We expect all children and adults in our school to be responsible in their choices and actions; kind in the way they respond to those around them and honest with themselves and others. It is acknowledged that everyone’s learning journey presents different challenges; our adults and children are expected to be ambitious regardless of potential barriers and resilient in the face of adversity.

At Parkwood, we have adopted a ‘This is how we do it here..’ approach to behaviour.

Optimum learning takes place in a calm atmosphere where expectations are clear and routines are well-established and embedded. We have three fundamental rules at our school that we set our routines and expectations around.

We use Widgits (symbols) to communicate our expectations across the school site in a way that is clear and easy to understand for all learners.

We encourage our children to do the right thing by reinforcing they are part of our school community and that negative actions and negative words will have an impact on others around them. We want them to move beyond the school gates with skills that are transferable and welcomed in the local community and beyond.

Job Contact Information

Fax: 01634 364 257

Documents

Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Education.