Warning - This Vacancy is now Closed!

Administrative Assistant - Part-time

Liberty Training, Ramsgate

  • Ref:KCC886-7907-37S
  • Posted:13/07/2022
  • Pay:£18,550.00 – £20,600.00 per year
  • Start Date:Immediate
  • App Close Date:13/09/2022 at 10:00
  • Interviews:To be confirmed


We are looking for a highly efficient, highly competent, diligent and hardworking Administrative Assistant to work in our admin team and support our specialist post-16 college.

The hours for this position are 25 per week and are flexible to suit the candidate within our opening hours of 8:30 - 16:30, Monday to Friday, year round (not term time only).

This is a temporary position for 5 months but there is a possibility that the contract may be extended for the right candidate. An immediate start is available.

Key Responsibilities

  • Answer telephone calls and pass on messages to staff either verbally or via email.
  • Deal with general email enquiries and follow up if necessary.
  • Maintain student records in CPOMS and SharePoint as required.
  • File student documents electronically using SharePoint and CPOMS.
  • Undertake any training in the college communication and IT systems.
  • Maintain finance records in conjunction with the Finance Director.
  • Register learners with examining boards in conjunction with the Programme Manager
  • Claim certificates from examining boards and distribute certificates in conjunction with the Programme Manager
  • Book and prepare exams in conjunction with the Programme Manager
  • Assist the training team with inputting data onto databases, maintaining learner records and adhering the awarding body’s paperwork requirements
  • Assist with filing and archiving of learner records
  • Assist the college as a whole with general administrative duties including creating and updating letters and documents, proof-reading documents and minuting meetings
  • Assist HR by maintaining employee personnel records
  • Work on the reception desk on occasion to cover absence.
  • Provide assistance to other staff as required
  • Ensure that confidentiality is respected at all times
  • Promoting equality and diversity as part of the culture of the organisation
  • Be aware of the responsibility for personal Health, Safety and Welfare and that of others who may be affected by your actions or inactions.
  • Co-operate with the College on all issues to do with Health, Safety and Welfare.
  • Support the College’s implementation of all current statutory requirements.
  • Adhere fully to company policies and procedures

Continuing Professional Development

  • In conjunction with the Office Manager, take responsibility for professional development, keeping up to date with research and developments related to college efficiency, which may lead to improvements in the day-to-day running of the college.
  • Undertake any necessary professional development as identified taking full advantage of any relevant training and development available.
  • Maintain a professional portfolio of evidence to support the Performance Management process – evaluating and improving own practice.

Disclosure and Barring Service (DBS) Checks

The Disclosure and Barring Service (DBS- formerly CRB) helps employers make safer recruitment decisions. A number of roles, especially those involving children or vulnerable adults, are entitled to a criminal record check. All job offers are subject to successful DBS checks, an individual not being listed on the POVA register and are subject to a final offer of employment being made by Liberty.


Information about the school

Liberty Training is an organisation devoted to improving the lives of society's most vulnerable and needy individuals, supporting them to achieve the most in their lives. With our combined knowledge and experience Liberty Training deliver an optimum service to help learners achieve their full potential and make a positive impact on society through our nurturing and supportive Specialist Post-16 College. At Liberty, we work with 70-90 learners a year, the majority of whom have EHCP’s.

Job Contact Information

  • Name:Caz Place
  • Address:Paragon House, Albert Street, Ramsgate, Kent, CT11 9HD
  • Telephone: 01843 446906
  • Email: caz@libertygroupltd.co.uk
We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Legislation.