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Office Manager and PA to the Headteacher - Term Time

Wilmington Grammar School for Girls, Dartford

  • Ref:KCC886-5400-307S
  • Posted:05/07/2022
  • Pay:Grade 7, £23,357 - £27,163 pro rata
  • Start Date:1 September 2022
  • App Close Date:19/07/2022 at 12:00
  • Interviews:Wednesday 20th July 2022


Main Duties and Responsibilities

Office Manager

  • Line managing members of the school office team creating an effective working environment, ensuring team members have manageable workloads and ensuring the smooth-running of the school’s administration service.
  • Planning, developing, maintaining and monitoring administration systems and procedures.
  • Completing and submitting statutory forms and returns including those to outside agencies.
  • Creating an annual schedule of staff meetings and working with all staff to produce and maintain the school calendar for each academic year
  • Providing administrative support for school events
  • Liaising with staff, pupils, parents/carers and external agencies
  • Responding to parent enquiries including the parent interview booking system
  • Undertaking a key role in relation to health and safety and fire safety reporting. 

PA to the Headteacher

  • Undertaking a diverse range of secretarial and administrative duties for the Headteacher.
  • Keeping the diary, making arrangements and carrying out general office duties in order to free the Headteacher to concentrate on curricular issues.
  • Assisting with the preparation of correspondence, reports and other documentation ensuring these are well-presented and contain complete and accurate data.
  • Acting as a prime point of reference for pupils and parents if they require information or have a concern, in the absence Headteacher, or Deputy Headteacher.
  • Ensuring all relevant paperwork is given to the Headteacher in advance of her meetings and highlighting any forthcoming events etc. which she will be attending.
  • Fielding calls, dealing with callers sympathetically and efficiently, and redirecting calls where appropriate.
  • Initiating processes in relation to advertising job vacancies; arranging candidate interviews and pre-employment checks.
  • Overseeing the school’s Single Central Record and the collation of data for the Workforce census return.
  • Processing the Headteacher’s mail and in-tray, prioritising correspondence and dealing with it autonomously where appropriate
  • Attending Leadership Team meetings, recording discussions and action points and following them up to ensure completion.
  • Organising and maintaining filing systems
  • Recording and monitoring sickness levels of all staff 

Other Duties

  • Providing a high quality administration and organisational service to the school in accordance with the Trust’s established policies and procedures.
  • Providing support, advice and guidance on relevant administrative issues to senior staff, governors and other stakeholders.
  • Ensuring the provision of good, accurate and timely information to the Head Teacher and other stakeholders.
  • Keeping records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
  • Undertaking other administrative tasks, as required, to ensure the smooth running of the school office and help provide cover by undertaking other administrative tasks, in the absence of other team members.

Information about the school

Wilmington Grammar School for Girls is an Outstanding school with a strong track record of achievement. Our students are encouraged to develop resilience and are supported to become innovative and thoughtful problem solvers via the Endeavour Mindset programme.

We are part of the Endeavour MAT family of schools, and we pride ourselves on setting consistently high expectations, securing outstanding outcomes and delivering exceptional standards of teaching and learning.

Our WG6, is a joint Sixth Form working with Wilmington Grammar School for Boys.

Job Contact Information

  • Name:Mrs Barbara Guess
  • Address:Wilmington Grange, Parsons Lane, Wilmington, Dartford, Kent, DA2 7BB
  • Telephone: (01322) 250285
  • Email: recruitment@endeavour-mat.co.uk

Fax: 01322 226607


Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS).