Warning - This Vacancy is now Closed!

Assistant to the Chief Operations Officer - Part-time

The Viking Academy Trust

  • Ref:KCC-F20-55-S
  • Posted:13/01/2021
  • Pay:KR5: £19,723 pro-rata (approx. £12,696 per annum)
  • Start Date:January 2022
  • App Close Date:10/01/2022 at 12:00
  • Interviews:Week beginning 17th January 2022


Assistant to the Chief Operations Officer required at the Viking Academy Trust

Viking Academy Trust is looking for an Assistant to the Chief Operations Officer to join our Trust Central team.  The successful candidate will join the Viking Academy Trust to help support the Viking Payroll and HR Services and to assist with other operational matters.

The Assistant to the Chief Operations Officer will support the Chief Operations Officer in administering an efficient, professional and effective Trust-Wide Human Resources service to all Viking employees ensuring timely responses to employee queries and ensuring the information that feeds into our payroll system is accurate and up to date.

The successful candidate will be supremely organised, process driven and determined to ensure that new starter recruitment documents are returned quickly and efficiently so the Trust can fulfil the safer recruitment and Keeping Children Safe in Education obligations.

A brief summary of duties will include:

  • Managing safer recruitment
  • Managing staff absence
  • Being the first point of contact for all employee queries
  • Co-ordination of the induction of new Viking employees
  • Carrying out DBS checks for new staff and volunteers
  • Managing the Single Central Records for each school
  • Ensuring the completion of the individual school workforce censuses.
  • Auditing HR files (including electronic records) to ensure compliance including adherence to GDPR.
  • General HR reporting
  • Maintenance of our confidential electronic HR records
  • General office duties and HR administration
  • Other operational matters as and when they arise

For more information about the role and tasks, please download our HR Administrator job description and person specification.

The role will be for 27 hours per week, term time only plus two weeks, Kent Range 5, £19,723 - £20,893 pro-rata (approximately £12,696 per annum).

Above all you need to like children, to want the very best for them & be prepared to put their needs first. Children will be at the heart of your work. You must be able to demonstrate that you understand the importance of educating the whole child within a creative & innovative school setting.

Whilst not essential, visits to our school are encouraged, so please contact Lisa Blatchford, Chief Operations Officer, on 01843 597695 to arrange.

The deadline to apply is the 10th January however should this post attract sufficient interest and we are inundated with applications, we may choose to close at an earlier date. We strongly suggest that you apply at an early stage.


Information about the trust

The Viking Academy Trust is a primary only, Multi-Academy Trust consisting of three inspirational schools: Upton Junior School, Chilton Primary School and Ramsgate Arts Primary School.

Our One Childhood One Chance philosophy resonates throughout everything we do at the Viking Academy Trust.

The Viking Academy Trust has a dedicated staff team determined in their efforts to ensure all pupils receive a first class educational experience. We combine a broad, challenging, high-quality education with excellent pastoral care and extra-curricular opportunity.

Our aim is to educate our pupils in the broadest sense, offering a firm foundation for life, a challenging but safe environment and a strong community spirit.

Our pupils; staff, parents and governors are proud of their schools - come and see why!

Job Contact Information

  • Name:Lisa Blatchford, Chief Operations Officer
  • Address:Chilton Primary School,
    Chilton Lane,
    CT11 0LQ
  • Telephone: 01843 597695
  • Email: coo@vikingacademytrust.com



Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS).