Warning - This Vacancy is now Closed!

Administration Assistant - Term Time

White Cliffs Primary College for the Arts, Dover

  • Ref:KCC886-2315-40S
  • Posted:30/01/2020
  • Pay:Kent Range 3
  • Start Date:20/04/2020
  • App Close Date:23/02/2020 at 23:00
  • Interviews:Tuesday 03/03/2020


An exciting opportunity has arisen for a candidate with previous administration experience to join our fantastic team.  White Cliffs Primary College for the Arts are looking to appoint an enthusiastic, professional and self-motivated individual as an Administration Assistant, acting as the first point of contact for all visitors and callers to the College.  Working under the direction of the Office Manager, you will be responsible for greeting parents and visitors in the Main Reception area and responding in a professional manner to all incoming telephone calls and enquiries.  You will also provide a wide range of clerical and administrative support to ensure the smooth running of the school. 

This is a key role within the College and, as our front of house person, the ideal candidate will have:

  • Experience of working in a busy office and managing own workload
  • An understanding of the importance of confidentiality and safeguarding   
  • Excellent interpersonal skills and the ability to develop good relationships with students, parents, staff and visitors                                  
  • High standard of presentation including professional telephone manner      
  • Excellent organisational skills and the ability to use own initiative          
  • A confident and professional manner
  • A good eye for detail                                                                
  • An excellent knowledge of IT systems such as Word (including Mail Merge), Excel and Publisher
  • The ability to multi task and work flexibly and calmly while under pressure 

Experience of primary school admissions processes and procedures, including new Reception class intake, and experience of SIMS would be advantageous, although training will be given for the right candidate.

The successful candidate must have a minimum of 5 GCSE’s at grade C/4 (or equivalent), including Mathematics and English. Certificates will need to be shown at interview upon appointment.  This position is for a total of 35 hours per week, 39 weeks per year + 5 development days, plus 5 days.

Salary: Kent Range 3, starting salary £17,365 (pro rata). The pro rata equates to approximately £14,221 per annum inclusive of annual leave entitlement.  Annual leave is not to be taken during term time.

It is strongly recommended that you come for an informal visit of the College.  If you would like to visit the College prior to application, please contact Ms S Watson on 01304 206174, who will arrange for you to visit the College and meet our children and staff.

Please download and complete the application form and email to: paprincipal@wcliffs.dfamat.com or post to Ms S Watson, PA to Principal, White Cliffs Primary College for the Arts, St Radigund’s Road, Dover CT17 0LB.  Telephone: 01304 206174.  References will be requested prior to interview.

Closing date: 11pm, Sunday 23 February 2020

Interview Date: Tuesday 3 March 2020

Information about the school

White Cliffs Primary College for the Arts is a happy and highly rewarding place to work and learn and shares a wonderful team spirit. Staff are passionate about realising the full potential of every child in our care. They are dedicated to achieving the highest possible standard.

White Cliffs has a proven track record and an excellent reputation for developing staff at all levels. We offer incredible CPD and training opportunities at White Cliffs, Pebbles Nursery and throughout the Trust.

The College is situated in the St. Radigund’s area of Dover. Overlooking the Coombe Valley, the College enjoys stunning views of Dover Castle and beautiful countryside.

We are a two-form entry primary school with the very popular Pebbles Nursery. The Early Years, Key Stage 1 and the SEND Department are housed in a new building whilst Key Stage 2 is in an older but well-maintained building.

Outstanding provision for child and family welfare and well-being permeates the ethos of the College. The College was inspected by Ofsted in January 2019 and was graded ‘Good’ with Early Years graded ‘Outstanding.’

Ofsted said: ‘Pupils and staff enjoy warm relationships. Staff know pupils extremely well, helping to nurture and guide their development. Interactions between pupils and adults are heartfelt and genuine. In return, pupils treat the staff with the utmost respect. Pupils flourish within this trusting and caring environment.’

Our creative curriculum is enhanced by a wide variety of extracurricular clubs and activities offered throughout the year which include sports clubs, craft, arts, dance, gardening and puzzle club. We also run a very popular Breakfast Club and Care After School Hours (CAST) facility.

Our children enjoy coming to school and are proud of their school community. They uphold our school ethos to ‘work hard, behave well and care for one another.’

The active College Council represents the views of our children and have been instrumental in bringing about many improvements such as the trim trail, fund raising, charity events and redesigning their uniform.

Our fantastic staff team are dedicated to ensuring that every child is happy and successful in all aspects of school life.

The Dover Federation for the Arts Multi Academy Trust (DFAMAT) is a family of schools and colleges which serves the Dover community and beyond. It comprises Astor College, Barton Junior School, Shatterlocks Infant and Nursery School, White Cliffs Primary College for the Arts and Pebbles Nursery.  We have a well-established reputation for offering our pupils a safe and caring environment in which they can be happy and thrive as they learn. Ideas and opportunities are explored with enthusiasm through a broad and balanced curriculum throughout the Trust. All our young people, from the youngest to the oldest in our community, are encouraged and supported to be the very best versions of themselves possible.

The safety and well-being of our staff and students are always top priorities. At all levels, individuals have the opportunity to extend their interests and develop their talents through collaboration and celebration within strong and imaginative teams.

Our four schools are ably run by their Principals and Heads of School who, along with the Company Secretary make up the Executive Leadership Team led by the Chief Executive Officer. There is a Board of Trustees and four local Academy Boards which focus upon individual establishments. 

The DFAMAT is very proud of the commitment, expertise and dedication of its staff. We value the development and nurturing of personal responsibility and leadership within a friendly and mutually supportive atmosphere. It is important that new staff should feel able to share this progressive and exciting ethos. A full Induction program is provided for new staff.

The Trust family belongs to a national and international community of learning. We benefit greatly from a wide range of cultures and networks established over many years. Our rich history of achievement in the Arts, both inside the curriculum and outside it, has provided generations of young people with the confidence and openness necessary for modern life.

We place great importance upon inspiration and creativity within Teaching and Learning and the high standards inherent in that. Staff are encouraged to build on their skills through Continued Professional Development. The DFAMAT provides many opportunities for the in-house exchange of ideas and strategies between staff. It provides breadth and depth of experience in leadership at all levels.

Every single child is entirely unique. It is our belief that helping to provide each one of them with the best life chances possible is the most precious of privileges.

The Trust promotes smoke and vaping free sites and the safeguarding and welfare of children and expects staff and volunteers to share this commitment.

Job Contact Information

Our School and all its personnel are committed to safeguarding and promoting the welfare of the children. This post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service.