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Human Resource Administrator - Term Time

Five Acre Wood School, Maidstone

  • Ref:KCC886-7056-219S
  • Posted:17/10/2019
  • Pay:FTE £17,400 Actual salary £7,950 20 hours per week
  • Start Date:ASAP
  • App Close Date:29/10/2019 at 12:00
  • Interviews:4th November 2019

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Purpose:   To provide an efficient HR Administration service to the HR team

Recruitment  

  • Correspondence to candidates regarding class based assessment and assessment days
  • Support HR function with assessment days including booking rooms and set up
  • Reference requests and employment checks for candidates

Absence

  • Daily input onto SIMS/Calenmob to ensure all absence data is accurate and up to date. Print out absence data on first day of absence so that information is ready for return to work meetings.
  • Advise employees of outcome of absence requests.
  • Set up absence meetings in line with absence management process, taking notes of meetings as required.
  • Monitor fit note and expiry dates, ensuring notes are all received on time.
  • Provide monthly absence figures to Head of HR by 5th following month for Governor reports.
  • Ensure all employees who absent for more than 7 days are certificated ensuring that class team/line managers are advised immediately and Head of HR is advised via the weekly report so that the school can plan accordingly. 

HR System Management 

  • Provide reports from SIMS on a range of HR activity.
  • Conduct an audit twice yearly to ensure all records are accurate.
  • Input onto SIMS

 Employee Changes

  • Correspondence with employees to advise of all contractual changes eg change of role, hours, salary increase, leavers, probationary letters etc.
  • Keep a copy of all communication on personnel file.
  • Filing for the HR team

 HR Team 

  • Support Head of HR and HR team with administration for projects

 

Person Specification

 

  • Excellent and demonstrated experience administrative experience with Office - Excel and Word
  • HR experience preferable
  • Good communication skills
  • Excellent reporting skills
  • Worked with systems - HR management system or SIMS
  • Ability to work to deadlines and manage a varied and busy workload
  • Highly organized
  • Numerate
  • Attention to detail
  • Be calm under pressure
  • Flexible approach and the ability to work to deadlines
  • Commitment to the team and a team player
  • Looks for ways to continuously improve
  • “Can do” approach
  • At least GCSE English Grade C (or above/equivalent)

 

 

Information about the school

Five Acre Wood is a successful outward looking and expanding Special School based over 4 sites in and around Maidstone, Kent. We are one of the largest special schools in the country with over 800 pupils on roll aged 2-19 years with profound, severe and complex needs.

Our ‘Outstanding’ school will continue to expand and we are looking for people with a positive approach to join us who share our vision of ‘Only the best will do’ for all our students and staff. We are a Teaching School and part of a collaborative alliance with other special schools. We have been awarded The Schools Wellbeing Award for pupils and staff which demonstrates we really value our people and want to work with them to fulfil their career ambitions.

In addition to your salary, FAW allowance and pension benefits, we have excellent additional staff benefits including:

Confidential staff counselling service A wellbeing app and platform A range of staff social and well-being events Annual flu vaccinations

Sometimes words cannot explain how something really is, we would encourage you to view the links below:

We hold an annual music festival for our pupils, it gives them the opportunity experience something they may not ordinarily be able to access. You can see it here.

Woodstock 2023 – Woodstock 2023 Festival at Five Acre Wood School - YouTube

Woodstock 2022 - Woodstock 2022 Festival at Five Acre Wood Schools - YouTube

Woodstock 2019 - Five Acre Wood School's "Woodstock 2019" - Amazing Festival in a Day! (Longer Film) - YouTube

We produced our own songs and music videos, you can watch them here: -

Beautiful – Five Acre Wood School featuring Taryn Charles - Youtube

Five Acre Wood School Featuring Jack Rose - Hall Of Fame - YouTube

Don’t Give Up – Nathan Grisdale and Five Acre Wood School - YouTube

We look forward to hearing from you.

Five Acre Wood is committed to the safeguarding of all its pupils, you will therefore be subject to an enhanced disclosure process. As part of our responsibility for safeguarding, in addition to the Kent policy of one employment and one personal reference, the school will request additional employment references. The school will also, as outlined in Keeping children Safe in Education 2022, complete an online search for shortlisted candidates.

Job Contact Information

  • Name:Nicola Devereux
  • Address:Boughton Lane, Maidstone , Kent, ME15 9QF
  • Telephone: (01622) 743925
  • Email: hr@five-acre.kent.sch.uk

Fax: 01622 744828

Documents

Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Education.