Warning - This Vacancy is now Closed!

Receptionist/Administrator - Fixed Term

Oaks Primary Academy, Maidstone

  • Ref:KCC886-2173-50S
  • Posted:15/11/2018
  • Pay:Kent Range 3
  • Start Date:Nov 2018
  • App Close Date:26/11/2018 at 23:00
  • Interviews:TBC

Advert

Are you a conscientious and hard-working individual?  Do you work with a high level of professionalism in everything that you do?  Are you keen to join a highly successful and inspirational academy? 

Oaks Primary Academy has an exciting opportunity to appoint a Receptionist/Administrator to join us as soon as possible in a brand new position for our school.  Our successful candidate will be the ‘face’ of Oaks Primary Academy – you’ll be the first point of contact for many members of the school and external stakeholders.  Applicants should be professional, personable and committed to providing an excellent service on behalf of the school and wider Trust, and above all else our appointed candidate will have a positive work ethic and can-do attitude.  If you're as excited by this opportunity as we are, we'd love to hear from you!  

Key Duties:  This is a very busy role and duties will vary day-to-day, but our successful candidate will ultimately be responsible for; 

  • Present a professional, welcoming service, greeting all visitors and Oaks Primary Academy staff
  • Ensure the reception area is manned at all times
  • Maintain security by issuing visitors’ badges
  • Answer, screen and forward incoming telephone calls answering queries where possible and redirecting appropriately
  • Take delivery of incoming mail and distribute to relevant members of staff/pigeon holes in a timely manner
  • Sort and attach appropriate postage to outgoing mail and prepare for collection by Royal Mail
  • Book meeting rooms 
  • Liaise effectively with all site staff including cleaning and catering personnel to ensure the academy offices and common areas of the school building are maintained to a high standard
  • Assist the office team with various administrative duties including photocopying, scanning, shredding and filing, and distribution of correspondence and marketing mailshots
  • Ensure that there is adequate stock of academy information in reception including newsletters and prospectuses
  • Monitor office supplies and place orders where necessary
  • Update the academy website including newsletters and announcements

 

Essential skills:

  • Excellent organisational and planning skills with outstanding attention to detail
  • Demonstrate a high level of initiative
  • Computer literacy in usual office applications
  • Ability to work on own initiative
  • Committed and enthusiastic
  • Excellent attendance and time-keeping record

 

Diversity at our core:  As a Trust we are passionate about diversity and recognise that as individuals we all bring something unique to the role regardless of age, gender, race, beliefs or disabilities which is why we treat all of our people equally, without compromise.

The academy is committed to safeguarding children and successful candidates will be subject to an Enhanced DBS check.  Our commitment to safeguarding is underpinned by robust processes and checks which are in place across the Trust.

Information about the school

Working for Oaks Primary Academy: Oaks Primary is a small academy with approximately 190 pupils on roll and an additional 20 pupils in our Nursery. We are very proud of our school and the hard work and positive attitude of all our pupils and staff. Teaching and learning areas are both safe and well maintained, providing a stimulating working environment for pupils. We are continually striving to improve our facilities in order to enrich the experiences of our pupils.

The teachers and support staff form a very strong team and work closely with the Governing Body and Leigh Academies Trust to promote high standards throughout Oaks Primary Academy. Parents provide invaluable voluntary support throughout the academy including a programme of fundraising activities throughout the year.

The academy teaches a broad and balanced curriculum which is enriched by a wide range of extra-curricular activities. It is our aim to provide a happy, safe, and caring community, where everyone is encouraged and supported to achieve their goals.

Values: We care - about our pupils through our human scale approach to education, our staff and their well-being and the communities that we serve, driven by our high ideals and strong moral values.

We have boundless ambition - to achieve excellence for all and create confident young adults with high levels of resilience and integrity.

We work together - as one team in the belief that we are greater than the sum of our parts. We foster an enterprising culture through collaboration and in close partnership with industry and other educators.

We keep getting better - using our ‘can-do’ attitude towards continuous improvement and innovation.

Oaks Primary Academy is judged 'Outstanding' in all areas by Ofsted - 'Oaks Primary Academy is a welcoming and caring school. Pupils feel happy and safe here. Pupils have an infectious appetite for learning and relish every opportunity to become more knowledgeable. This is because learning is placed firmly at the heart of the school. Expectations of pupils are high.' - Ofsted 2021.

'Here at Oaks Primary Academy, we continue to provide outstanding education to all children. Every child is unique and has the opportunity to develop and grow as a learner. We feel it is vitally important that children learn about and connect with their communities.' - Principal Thomas Moore.

Job Contact Information

Documents

Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Education.