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School Finance Manager - Part-time

St John's CEP School, Maidstone

  • Ref:KCC886-3372-45S
  • Posted:14/11/2018
  • Pay:KR9
  • Start Date:Immediate
  • App Close Date:23/11/2018 at 17:00
  • Interviews:28th November

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To provide an effective financial service to support and enhance the running of a large primary school in accordance with ESFA Financial Regulations. Provide timely and accurate information to the Finance and Admin Manager, Headteacher and Governing Body as required.

Key duties and responsibilities:

  1. Oversee, develop and implement financial procedures and oversee all financial transactions/activity within the school (e.g. requisitions and/orders, invoicing, banking and cash and accounting entries).
  2. Manage the financial management system.
  3. Quantify salary proposals in line with the School Development Plan as requested by senior management for the Finance Committee in order to facilitate decision making based on accurate staff costings.
  4. Work with the Head teacher / Finance and Admin Manager and Senior Management to prepare the annual budgets and undertake financial planning including attending meetings with Governors.
  5. Maintain and monitor the school’s budget and presenting regular management reports to ensure efficient and effective control of income and expenditure.
  6. Undertake financial analysis on current and future variations in income, expenditure and trends to inform school-wide decision-making.
  7. Prepare and provide reports alongside the Finance and Admin Manager for the Senior Management to assign departmental budgets for the forthcoming year, process, assist in monitoring allocated budgets to avoid excess spending.
  8. VAT return preparation to ensure accurate reporting and compliance with relevant legislation.
  9. Undertake month end close and related reconciliations.
  10. Management of the year end audit process and timetable to ensure that all relevant people are aware of the importance of deadlines set.
  11. Act as lead in any technical accounting matters discussed with auditors and prepare the year-end audit file with input from finance assistants with regard to employee disclosures and ensure final TB is updated and in agreement with the file.
  12. Ensure that the school complies with statutory requirements from the ESFA, Governing Body and other agencies (including filing of audited accounts and statutory returns).
  13. Negotiate staff absence insurance contracts and assist Finance and Admin manager with school building and content insurance to ensure the most efficient use of resources and to obtain best value for money at all times.
  14. Post payroll to the SAGE finance system and reconcile the wages and deductions control accounts.
  15. Support the Finance and Admin Manager and Headteacher in a consultative and administrative capacity in matters of Finance to provide an objective and informed view to aid decision making.
  16. Assist Finance and Admin manager in the control and co-ordination of purchasing, including obtaining quotations and liaising with external contractors/suppliers to ensure best value is achieved.
  17. Manage the School Fund bank account with input from Finance Assistants, ensuring that any accounting requirements are met.
  18. Produce fixed asset schedules and reconcile to accounting system and preparation and posting of pre-payments and accruals.
  19. Maximise funding for the school by identifying funding streams.
  20. Monitor, check and identify any variance on school income from the ESFA and other sources.

 

Information about the school

St. John’s School is a very successful ‘stand-alone’ two form entry Church of England Primary Academy. We have an excellent reputation in our community as a school where our pupils enjoy a nurturing, respectful, fun and friendly place to learn. We take pride in our high achievements and as a school we are passionate about the environment; this has been recognised by Eco Schools through being awarded the prestigious Green Flag.

We opened in September 1987 and serve primarily the Grove Green and Bearsted Park areas. Our most recent full Ofsted inspection (July 2015) rated us Outstanding in all areas; in 2019 we were also rated highly in our Church Schools inspection as well as by Ofsted in their inspection of our History curriculum.

St. Johns is well resourced and set in extensive grounds where pupils can enjoy plenty of outdoors space to play and learn. We are supported by a strong governing body and have an active ‘Friends’ parents association, who bring our school together to host events throughout the year.

Job Contact Information

Documents

Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Education.