Office Administrator - Job Share

Nexus Education Schools Trust

• Ref:KCC-F108-10-T
• Posted:18/07/2024
• Pay:KR4
• Start Date:September 2024
• App Close Date:29/08/2024 at 12:00
• Interviews:2 September 2024

Advert

Joydens Wood Junior School are looking to appoint an Office Administrator on a job share basis to support their busy school office.  The successful applicant will need to have previous administrative experience, preferably (although not essential), from working in a school and using SIMS.  The role will involve providing front of house services and general clerical and administrative support to the school.  Among other admin roles, the successful applicant will be responsible for managing admissions, Single Central Record, attendance and the school website. Support staff in schools make a strong contribution to ensure the smooth operation of the school on a daily basis. They assist the senior leaders and other members of staff with administrative tasks.  They provide excellent welfare support, so all pupils feel safe, secure and happy at our school.  They support and are involved in the constant development of the school in all areas and aspects.

Organisation

• Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors.
• Assist with pupil welfare duties, including medical needs, looking after sick pupils, liaising with parents/staff etc.
• Ensure the accurate completion of registers twice a day and carry out first day absent monitoring.
• Support the Family Liaison Officer in sending absence/lateness letters to parents as appropriate
• Assist in arrangements for school trips, events etc.
• Provide general clerical/admin. support e.g. photocopying, filing, faxing, complete standard forms, respond to routine correspondence.
• Provide administrative and organisational support to other staff.
• Maintain manual and computerised records/management information systems.
• Produce lists/information/data as required e.g. pupils data.
• Undertake typing and word-processing and other IT based tasks.
• Take notes at meetings.
• Sort and distribute mail.
• Undertake administration of complex procedures, such as collating and updating children’s medical records
• Maintain and collate pupil reports.
• Maintain the Single Central Record.
• Ensure the Pupil Census accurate and submitted within the published deadlines on a termly basis
• Complete and submit complex forms, returns etc, including those to outside agencies, eg. DfE
• Organise teachers’ cover and oversee the weekly cover timetable
• Carry out End of Year procedures towards the end of each academic year to ensure SIMS is ready for the following academic year.
• Manage the admission process for new Year 3 pupils and any in year transfers.
• Organise the transfer of CTF folders and manual folders to secondary schools.

Information about the federation

Joydens Wood Junior School is a successful, vibrant school, a school where children come first. We have a highly motivated, resourceful and committed team of staff and governors who care about and nurture the needs of every child.

We want our children to be happy at school and for learning to be fun and challenging. We set high expectations and want to give our children every opportunity to become confident and independent learners. We work closely with parents to ensure this happens and recognise the importance of good communication between home and school.

Nexus Education Schools Trust (NEST), is a multi-academy trust made up of 19 primary schools located in the Boroughs of Bromley, Kent, Lewisham & Southwark. All are judged to be good or outstanding by Ofsted, creating an exceptional & distinctive learning community of primary schools.

Job Contact Information

• Name:Lisa Bromley
• Address:Brackley Road,
  Beckenham,
  Kent,
  BR3 1RF
• Telephone: +442082894767
• Email: lbromley@nestschools.org

Fax:

Documents

Below are documents that have been added to this vacancy.

• Office Administrator