Warning - This Vacancy is now Closed!

PA to the Headteacher/School Secretary/Receptionist /Administrative Assistant - Term Time

St Augustine of Canterbury Catholic Primary School, Gillingham

  • Ref:KCC887-3752-95S
  • Posted:14/06/2024
  • Pay:C1 (Point 6-19)
  • Start Date:Immediate
  • App Close Date:28/06/2024 at 12:00
  • Interviews:TBC


PA to the Headteacher/School Secretary/Receptionist /Administrative Assistant (Attendance and Admissions)


Responsible to: Headteacher

Location: St Augustine of Canterbury CP School

Grade:  C1 (Point 6-19)

Salary: £22893 - £29777 – pro rata

Contract Type: Permanent/Term Time Only

Contract Term: Part Time

Hours: 8.15/8.30 – 4pm – 39 weeks per year (38 weeks + 5 inset days)


We are looking for a dedicated, passionate and committed PA to the Headteacher and Receptionist/Administrator to join our friendly and welcoming school. Someone who is organised, a great team member and is ready for a new challenge every day. To provide effective and efficient daily administrative support for the smooth running of the school.

Responsible for sharing information and for dedicating themselves to provide an efficient, confidential, co-operative and friendly service.


Main duties and responsibilities:

  • Management of information received in the Office.
  • Maintaining the Single Central Register.
  • Processing and checking DBS.
  • Welcoming and escorting visitors to their destination.
  • Ensuring that telephone calls are dealt with in a timely and efficient manner.
  • To deal with parents, pupils and visitors in person, phone, email and manage written correspondence as directed by the Headteacher and to treat all matters with confidentiality and sensitivity.
  • Preparing and posting daily attendance lists for breakfast club, after school club, extra-curricular clubs, activities and trips.
  • Administering medicines/inhalers to children.
  • Daily maintenance of class registers. Attendance monitoring, reporting and referrals.
  • Control of the School’s SIMS database and entering pupil information. Completing and submitting accurate School Census data.
  • Processing school admissions, reception intake, casual admissions and leavers.
  • Administration of ParentMail; Newsletters, trips, payments, parent evening, registers, messages.
  • Responding to ad hoc requests from staff for reports and assistance.
  • Assisting with administration for recruitment of staff.
  • Be aware of and comply with the School’s policies and procedures, in particular those relating to child protection and the safeguarding of children, equal opportunities, health and safety, confidentiality and data protection and report any concerns to an appropriate person.


St Augustine of Canterbury Catholic Primary school is committed to recruiting with care and safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. An enhanced DBS Check and successful references will be required prior to any offer of employment.


In line with KCSIE 2023 guidance, as part of the shortlisting process, the School/Academy reserves the right to research shortlisted candidates on social media and the internet as part of our due diligence. The recruitment panel may take this information into consideration during the recruitment process. Any information will be treated as confidential and will only be used in relation for the post for which you have applied for.


Please complete our application and send or email it to the school.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Information about the school

St Augustine of Canterbury is a one form entry Catholic Primary School in Gillingham, Kent. We are a consistently good school (OFSTED February 2024, Denominational Inspection November 2019).

We are fortunate to be situated in extensive grounds with a thriving ECO garden and Holy garden. We are a friendly and hardworking team of committed staff, governors and parents to ensure the best possible primary school experience for our wonderful children.

Our school mission is at the heart of everything we do, ‘I have called you by your name, you are mine’ Isaiah 43. Our curriculum develops our children’s curiosity for learning; preparing them as citizens within our ever-changing world. Through creating RICH (Resourceful, Independent, Creative and Happy) learners we are encouraging our children to be collaborators, innovators, leaders and above all kind and loving children of God.

Job Contact Information

Fax: 01634 371892


Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Education.