Warning - This Vacancy is now Closed!

Admin and Finance Support Officer - Part-time

Lady Joanna Thornhill (Endowed) Primary School, Ashford

  • Ref:KCC886-3284-117S
  • Posted:03/11/2022
  • Pay:KR5
  • Start Date:As soon as possible
  • App Close Date:03/11/2022 at 12:00
  • Interviews:10th November 2022

Advert

An exciting opportunity has arisen at Lady Joanna Thornhill to join the finance and administrative team. This role will provide the administrative support for our wrap-around care service Thrive and quality assure the service. Lady Joanna Thornhill runs its Wrap-around Care service to children from our Primary School, from 7.30– 8:45am; 3:00 - 6.00pm daily, term time. The service is housed on site and benefits from our school facilities.

This post will also include finance and administrative support for the Finance Manager and School Business Manager.

Key duties and responsibilities:

• To quality assure Thrive to ensure it is a safe and stimulating environment and to assist with the developing opportunities which encourage children’s social, physical, intellectual, creative and emotional development through play.

• To follow guidelines and procedures for safeguarding in accordance with Lady Joanna Thornhill Primary Schools’ policies and procedures.

• To ensure Thrive runs smoothly through concise and cohesive administrative procedures., including clear communication with parents.

• To carry out any other duties, which will be seen to enhance the work of the Wrap-around Care service and any other administrative tasks, including finance, as directed by the Finance Manager or School Business Manager.

The successful candidate would be required to:

Administration

· Manage the Thrive email account ensuring the school meets its expected response times

· Maintain a register of children attending Thrive, communicating with parents, staff and children effectively.

· Ensure that registration forms are in place, shared and stored in line with GDPR.

· Assist in preparing the After School Service facilities and activities.

· Manage computerised record/information systems

· Analyse and evaluate data/information and produce reports/information/data as required

· Manage financial administration procedures and maintain appropriate records to satisfy audits

· Order, monitor and manage stock, ensuring best value following the school’s purchasing processes

· Write and send email responses that are professional and uphold the school’s vision and values

· Update and distribute online and offline communications (e.g. letters, newsletters, social media posts etc) to parents, staff and other stakeholders

· Assist with marketing and promoting the school

· Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times

· Enter data into the school’s finance systems and produce reports as necessary

· Collect, record and issue receipts for payments from parents

· Carry out financial administration in line with the school’s procedures

· Support the Finance Manager and School Business Manager as directed.

 Leadership

· Use quality assurance materials to review the effectiveness of the service, making recommendations

· Take all decisions in line with the vision and values of the school, and encourage others to do the same

Information about the school

Lady Joanna is a two-form entry endowed primary school, in the centre of the idyllic village of Wye. It is set in amazing grounds and the outside area is being further developed into a really special and exciting space for the children.

At Lady Joanna, we aim to provide a stable, caring, learning environment in which children are happy to attend, are stimulated, keen to learn and flourish. We provide for a wide range of ability and are committed to providing equal opportunities and extra support to those who are vulnerable or have special needs. Our curriculum is for the Head, Heart and Hand and this means we want to provide an expansive education.

Lady Joanna is a UNICEF Rights Respecting School, which empowers the children to learn more about their rights and how they work in practice. The school also supports children to become courageous advocates through the School Council and we are proud of our environment and promote environmental issues.

Lady Joanna is a member of CARE Foundation Trust which is a group of 10 local primary schools. This provides support and shared learning opportunities across the trust.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore posts are subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS).

Lady Joanna Thornhill will carry out an online search as part of their due diligence on any shortlisted candidates. This may help identify any incidents or issues that have happened, and are publicly available online, which we might want to explore with an applicant at interview. This information will be kept on file for 6 months, in line with data protection procedures. The panel will ensure we meet our duty under the Equality Act, 2010.

We particularly welcome applications from applicants from ethnic minority groups, as they are under-represented within our school workforce.

The School reserves the right to close applications, should we find a suitable applicant prior to the closing date being met, it is therefore advised that applications are submitted as soon as possible to avoid disappointment. We will also consider part time applications. Please indicate as part of your written application whether you would like to work part time.

We do not use Agencies for our recruitment process - please do not contact us regarding this advertisement.

Job Contact Information

  • Name:Mrs R Foster
  • Address:Bridge Street, Wye, Ashford, Kent, TN25 5EA
  • Telephone: (01233) 812781
  • Email: s.swan@ladyj.kent.sch.uk

Documents

Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Education.