Warning - This Vacancy is now Closed!

Pupil Administrator - Term Time

Five Acre Wood School, Maidstone

  • Ref:KCC886-7056-361S
  • Posted:06/07/2022
  • Pay:KR4 (Actual salary £18,951-£19,953 inc. allowance)
  • Start Date:1st September 2022
  • App Close Date:18/07/2022 at 10:00
  • Interviews:TBC


Five Acre Wood School is seeking to appoint a Pupil Administrator to work within our friendly team.

The role is for 37 hours per week (8am-4pm, Monday to Friday), term time only plus 2 weeks to be worked during the school holidays (to be agreed with line manager).

The candidate must be highly organised, a good team player, proactive, have excellent communication and ICT skills with a high standard of literacy and clear, concise hand writing.  In addition the candidate must also have a high regard for confidentiality, be reliable, have experience with a good understanding of Microsoft office packages, good typing skills and be confident working with a wide range of professionals.

Job Description:

Principal Accountabilities:

  • Taking the minutes at annual review meetings of EHC Plans at all sites and arranging for the checking and distribution of the minutes/plans to include chasing Teachers for new provision plans and SLT for checking of minutes and provision plans.


  • Sending annual review paperwork to the Area Education Office within 2 weeks of the meeting.


  • Distribution of annual review paperwork to social workers, agencies, teachers etc.


  • Liaising with Teachers to advise of need to carry out Parent Consultations.


  • Covering reception as necessary while the Receptionist takes a lunch break and at other required times.


  • Keeping permission data spreadsheets up to date.


  • Photocopying/filing.


  • Collation of transition packs.


  • Telephoning parents to remind them of annual review meetings on the day prior to the meetings.


  • Assist Pupil Manager with the collection and collation of annual academic reports.


  • Responding to requests by social services for documents to assist with core assessments.


  • Management of parent/carer information on Parent Mail.


  • Any other pupil related work.


  • Other adhoc duties deemed reasonable.


For further information about Five Acre Wood School, please visit our website, www.fiveacrewood.co.uk 

Information about the school

Five Acre Wood is a successful outward looking and expanding District Special School based over sites in and around Maidstone, Kent.

We currently have over 730 pupils on roll aged 2-19 years with profound, severe and complex needs, we are one of the largest special needs schools in the country. We have 420 employees. Our Outstanding school will continue to expand and we are looking for people with a positive approach to join us who share our vision of "Only the best will do" for all our students.

Our achievements include the WAS Wellbeing Award, which recognises how we look after employees and pupils.

We are a very supportive school, we offer opportunities for further professional development and career development.

For further information regarding the school, please go to our website www.fiveacrewood.co.uk

We hold an annual music festival for our pupils and employees, it gives them the opportunity experience something they may not ordinarily be able to access. You can see it here. https://www.youtube.com/watch?v=9xOR-PlaONI (If the link doesn’t connect - You Tube “Five Acre Woodstock 2019 – Amazing Festival in a Day”)

Nathan Grisdale was on the X factor and reached the “Six chair challenge”. He heard about our school. He wrote a song for us and filmed it with our pupils. You can see it here. https://www.youtube.com/watch?v=OJF9MlJHt-I
(If the link doesn’t connect – You Tube Nathan Grisdale - Don't Give Up (Official music video)

We have recently released our own single feat. Jack Rose, view the video here https://www.youtube.com/watch?v=maa_veNaobU (if the link doesn't work search 'Five Acre Wood School Hall of Fame'

Our school is committed to safeguarding pupils and staff. Our staff recruitment policies and practices comply with safe recruitment and selection requirements. We always ensure clearance of enhanced Disclosure and Barring Service (DBS) prior to employment.

We look forward to hearing from you.

Job Contact Information

  • Name:Nicola Devereux
  • Address:Boughton Lane, Maidstone , Kent, ME15 9QF
  • Telephone: (01622) 743925
  • Email: hr@five-acre.kent.sch.uk

Fax: 01622 744828


Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS).