Warning - This Vacancy is now Closed!

SEN Administrator - Term Time

Ursuline College, Westgate On Sea

  • Ref:KCC886-4633-348S
  • Posted:29/06/2022
  • Pay:KR6 £20,997 - £22,918 (pro rota £15,019 - £16,393)
  • Start Date:September 22
  • App Close Date:11/07/2022 at 09:00
  • Interviews:TBC


Required to start from September 2022 the successful candidates will be personable and proactive, with an ability to prioritise and to work to strict deadlines. 

We would like to hear from you if you can work to high standards with strong interpersonal skills to effectively communicate with staff, parents and students.  The role manages pupil data so attention to detail is paramount. 


Main Purpose of Job:

To provide an efficient and sensitive administrative service to support the SENCO and SEN department generally to ensure the smooth and efficient running of the department and school.

SEN/AEN administration

  • Arrange Annual and other review meetings, ensuring meeting rooms, equipment and refreshments are available as necessary and that all necessary items have been prepared / received and distributed as necessary.
  • Produce invitations to Annual Reviews, PEPS and other meetings.
  • Request, collate and present data and/or comments and information from staff/other professionals for these meetings.
  • Complete and distribute relevant documentation from review meetings.
  • Communicate and correspond with LEAs, parents, staff, other professionals and outside agencies, e.g. Early Help, referrals to agencies.
  • Attend meetings when necessary and minute proceedings as required
  • Contribute to the creation, development, implementation and operation of procedures and processes which allow effective liaison.
  • Maintain information regarding funding related to SEN / Children in Care and others as directed
  • Maintain manual and computerised records/management information systems (SIMs) that relate to the provision of special educational needs and medical care plans.
  • Under direction, arrange and administer specific pupil assessments using software programmes e.g. dyslexia/dyscalculia screener, LASS, literacy, reading tests.
  • Provide results of assessments to SENCo and maintain database/folders in central location e.g. Internal Intranet
  • Provide reports at given intervals relating to school learning programmes e.g. Reading reports.
  • Update all Tracking Data as required/directed
  • Provide information contributing to the creation of whole school provision maps and pupil premium evaluation.
  • Update safeguarding records as directed
  • Ensure information for children in care pupils is up to date and completed / submitted within relevant timescales, e.g. e-PEPS.
  • Develop, review and amend individual medical care plans.

For further details please read the attached job description.

Information about the school

Ursuline College is situated in Westgate-on-Sea, Kent. There is a fast rail service to London and the historic city of Canterbury is only 11 miles away.

The Ursuline is part of a cluster of three secondary schools within the Kent Catholic Schools Partnership multi-academy trust. The Trust provides the opportunity and encourages the development of effective working relationships with colleagues in the other schools so that our students can realise their full potential.

The school is fully committed to the safeguarding of children, therefore all staff are subject to an enhanced DBS disclosure along with other relevant employment checks.

If you are interested in joining our team of dynamic Educators and amazing administration/support staff, if you are highly motivated and wish to promote the education of our students, then please consider this post. For more information please visit our school website: http://www.ursuline.kent.sch.uk or contact us on hr@ursuline.kent.sch.uk

Visiting the Ursuline prior to application is welcomed to experience the feel of the College and school life. You do not have to be Catholic to apply for the post – we welcome applications from people of all faiths and none. Please do not wait until the closing date to submit your application which should be emailed to hr@ursuline.kent.sch.uk or submitted via the ‘Apply now’ button above.

We look forward to hearing from you.

Job Contact Information

  • Name:Clair Gavin
  • Address:225 Canterbury Road, Westgate On Sea, Kent, CT8 8LX
  • Telephone: 01843 834431
  • Email: hr@ursuline.kent.sch.uk


Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS).