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School Secretary - Full-time

Beechwood School, Tunbridge Wells

  • Ref:KCC886-6011-17S
  • Posted:13/06/2022
  • Pay:Pay appropriate to experience
  • Start Date:01/08/2022
  • App Close Date:05/07/2022 at 17:00
  • Interviews:08/07/2022


Beechwood School - Achieving more than you believed possible – that’s what constitutes a quality education. At Beechwood School it is what we strive for in our schools.  We want it for our children, and we want it for the people who work for us.

We are looking to appoint a professional and highly motivated individual to join our school in Royal Tunbridge Wells.  The ideal candidate will have a well organised friendly approach and excellent IT skills.  Experience in a school setting would be an advantage, although training can be provided for the right candidate. The position is full time (not term time) and hours are are Monday to Friday either 8.00-4.45pm or 8.30 to 5.15pm and school holidays 9.00-3.00pm.  

Main Purpose of the Role:

  • To be responsible for confidential secretarial, administration and clerical duties relating to all aspects of the school, including management of diary, correspondence, record keeping, minute taking and organising meetings plus school events
  • To be responsible for all confidential secretarial, administration and clerical duties required by school staff including SLT
  • To ensure that staff, parents, pupils, visitors and third parties receive a personalised and professional service
  • Work as part of the Administration Team and provide Reception cover
  • Some aspects of HR administration

Specific Responsibilities:

  • Management of school diary
  • Open correspondence addressed to the school and take appropriate action
  • Take minutes at staff meetings/briefings as required and ensure that matters arising from meetings are dealt with by the appropriate people within agreed timescales
  • Administrative filing including confidential personnel files
  • Carry out some HR responsibilities including advertising vacancies, organising interviews, overseeing the Enhanced DBS process and verifying all recruitment related documentation, preparing employment contracts and related documentation, record-keeping, absence monitoring and preparation of absence sheet for payroll, responding to HR related queries from staff
  • Manage pupil files
  • Managing the Single Central Register
  • Use ParentMail for school to Home correspondence
  • Oversee school trips correspondence
  • Proof-read school correspondence 
  • Provide First Aid assistance when required (training provided)
  • Attendance duties/registers
  • Help with organising of school events including Prize Giving and Carol Service
  • Manage hospitality for meetings and events/functions throughout the year
  • Photocopying/scanning documentation as required
  • Organise the Student/Teacher planners
  • Organise and oversee school photographs
  • Liaise with the school’s PTA
  • Be fully conversant with GDPR

Tp apply please complete the school's application forma and send your CV and a cover letter to the Headmaster.  

Information about the school

Beechwood School is a forward thinking, inclusive and caring co-educational, independent, day, weekly and boarding school with over 300 pupils on roll (between 3 years and 18 years). Beechwood has a vibrant, diverse community with a range of nationalities. The School prides itself on the close relationship between staff and pupils, which flourishes in a family-like atmosphere.

Its tradition of ‘bringing out the very best’ in each and every pupil, setting standards in all round achievement and genuinely being a ‘happy place to be’ has endured and ensured generational support. Beechwood became co-educational in 2008 and now provides an outstanding education for boys and girls, both boarding and day. With its integral preparatory school, it provides continuous education for the whole age range from 3 to 18 years with pupils joining the senior school at age 11. Our boarding community is 50 strong and draws pupils from 16 different nationalities.

Beechwood School is part of the leading academic group, Alpha Schools. Alpha is recognised within the education field as an established and award-winning network of 19 independent schools from across the country. Strong collaboration across the group builds opportunities for our pupils and staff as we work together to offer a high-quality education within a stimulating environment.

Job Contact Information

  • Name:Sarah Goulden
  • Address:12 Pembury Road, Tunbridge Wells, Kent, TN2 3QD
  • Telephone: 01892532747
  • Email: secretary@beechwood.org.uk


Below are documents that have been added to this vacancy.

We are committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS).